Administrative Support Officer for Executive Team

1 month ago

Canberra, ACT, Australia people2people Full time
Job Summary:

We are seeking a highly skilled and experienced Administrative Support Officer to join our Executive Team. The successful candidate will provide high-level administrative support to our Executive, including managing and organizing meetings and briefings, working collaboratively with other Executive Assistants and Agency staff, and building and sustaining strong professional relationships with internal and external stakeholders.

Key Responsibilities:
  • Provide high-level executive, administrative, and coordination support, including managing and organizing meetings and briefings.
  • Work collaboratively with other Executive Assistants and Agency staff.
  • Build and sustain strong professional relationships with internal and external stakeholders.
  • Demonstrate discretion, time management, attention to detail, and excellent communication skills.
  • Manage secretariat functions across the Agency, including coordinating meeting dates, agendas, attendance lists, and tasking talking points and/or papers.
  • Exercise sound judgement and common sense, and use initiative when required.
  • Train, mentor, and assist employees on administrative duties within the work area.
  • Manage the Executives' office, email inbox, and work schedule, prioritising the Executive's time and highlighting matters of priority.
  • Act as the first point of contact for the Executive Office, providing high-level client services to internal and external stakeholders through phone calls, emails, and general correspondence.
  • Coordinate meetings with internal and external stakeholders, ensuring the Executive has all required information and material for meetings, including printing and preparing briefing packs.
  • Provide general administrative support for staff, including ordering stationery, booking travel, and arranging training.
  • Coordinate and manage travel and accommodation for the Executive and staff, including organising and booking Executive travel and reconciling credit cards for approval by the relevant delegate.

Requirements:
  • A high level of professionalism
  • APS 5/6 Equivalent.
  • A positive, can-do, customer-focused attitude.
  • Strong communication and stakeholder engagement skills.
  • Strong attention to detail.
  • Honesty, trustworthiness, and reliability.
  • Resilience and problem-solving skills.
  • The ability to adapt quickly to change

About Us:

At people2people, we are a leading recruitment agency with over 18 years of experience in Australia, New Zealand, and the United Kingdom. We are committed to providing exceptional service to our clients and candidates, and we are proud to be the 2022 Outstanding Large Agency, 2023 Excellence in Candidate Care, and 2023 Excellence in Client Service RCSA Award winners. We are an inclusive workforce that welcomes and values diversity, and we encourage our employees, clients, and candidates to showcase their authentic selves.

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