Facilities Asset Coordinator

Job Description

We are seeking a skilled and organized Facilities Asset Coordinator to join our team. As a key member of our facilities management function, you will be responsible for efficiently managing the operation of our facilities to minimize operational and life cycle costs.

Your primary role will be to provide safe, effective, efficient and responsive services to all areas of the business, covering facility, production and IT services. You will also be responsible for asset and maintenance management of electronic and software based technological systems required to manage and monitor buildings, plant and equipment or provide services to staff, visitors and contractors.

Key Responsibilities

• Project Coordination: Support Hard and Soft Services Management in delivering complex maintenance, refurbishment, service improvement projects, and sustainability initiatives.
• Develop detailed project plans outlining scope, objectives, deliverables, and timelines. Collaborate with stakeholders to align project goals with organizational priorities.
• Lead project teams by assigning roles, fostering communication, and promoting a customer-centric approach.
• Manage project budgets, monitor expenditures, identify variances, and implement corrective actions to ensure financial targets are met.
• Enhance project management frameworks to improve operational efficiency and contribute to long-term facility infrastructure planning and budgeting.

Asset Management:

• Assist in the development and maintenance of asset management plans, service levels, and related documentation.
• Support strategic capital works programs and oversee asset replacement planning.
• Maintain accurate and secure asset records electronically for effective lifecycle management.

Maintenance Planning:

• Collaborate with key partners to develop annual maintenance programs and forecasts.
• Plan and coordinate routine and preventive maintenance activities, including creating and assigning work orders via CMMS / IWMS systems.
• Oversee inspections, repairs, installations, and renovations ensuring timely and customer-focused service delivery.
• Work cross-functionally to ensure maintenance objectives comply with regulatory and statutory requirements.
• Monitor maintenance expenses and capital budgets, ensuring cost-effective and sustainable investments.

Vendor and Contractor Management:

• Collaborate with Facilities Management and Supplier Management teams on tender preparation and supplier negotiations.
• Manage vendor and contractor relationships, ensuring contract compliance, delivery schedules, and quality standards are maintained.
• Monitor contractor performance and address any issues proactively.

Skills and Qualifications:

• Strong problem-solving and issue resolution skills, with the ability to escalate appropriately.
• Excellent communication skills, both written and verbal, with strong interpersonal abilities.
• Ability to collaborate effectively with diverse teams and manage stakeholder relationships.
• Diligence in workload management, ensuring timely and quality delivery of results.
• Analytical mindset to identify trends and drive continuous improvements.
• Strong attention to detail and methodical approach to record-keeping and reporting.
• Adaptability and willingness to learn new technologies and processes.
• Commitment to safety and risk mitigation, especially when working with contractors.

Required Skills and Qualifications

The ideal candidate will possess a degree in Engineering, Construction Management, Project Management, Facility Management, or related field OR equivalent experience (3-5 years) in program / project management and facility coordination within commercial or infrastructure environments.

Proficiency with CMMS / IWMS, project management software, and office tools is essential.

Strong organizational, communication, and interpersonal skills are also required.

Experience reading and interpreting CAD drawings and technical specifications is beneficial.

A valid Class C Driver Licence and General Induction for Construction Work in NSW Certificate are mandatory.

Benefits

Join a dynamic and supportive team where you can make a real difference.

Enjoy a competitive salary package, comprehensive benefits, and opportunities for career growth and professional development.

Take advantage of our employee assistance program, wellness initiatives, and flexible work arrangements to maintain a healthy work-life balance.

Be part of an organization that values diversity, inclusion, and social responsibility.

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