Project Team Leader

The Project Coordinator role at our organisation is a key position that supports the Data, Analytics & AI team in various projects.

You will work closely with the Data, Analytics & AI leadership to support project coordination, contribute to research and analysis, and manage project documentation. You will also coordinate key meetings and events and engage with internal and external stakeholders to collate updates and capture issues.

This is an entry-level opportunity for someone who is highly organised, has excellent communication skills, and is proficient in Microsoft Office Suite and Atlassian Suite. The successful candidate will be able to multitask, prioritise tasks, and meet deadlines.

• Supporting project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
• Providing general administrative support including organising leadership and priority project meetings and events, scheduling meetings, recording minutes and decisions, and tracking actions.
• Undertaking administrative tasks such as organising recruitment activities, onboarding new team members, ordering resources, tracking expenses and costs.
• Preparing emails, presentations, reports, and documentation.
• Scheduling and coordinating internal and external meetings across time zones.
• Handling sensitive information with discretion and maintaining confidentiality.
• Communicating with stakeholders and keeping them informed of project progress.
• Assisting with creation/maintenance of project documentation in line with our project management methodology, maintaining project information in our project tool and project reporting.
• Liaising with program/project managers, other team members and vendors to determine progress of deliverables; identify issues and escalate as necessary.
• Supporting the financial administration of projects using ERP systems to raise POs, Goods Receipts, and extract reports.

• Excellent time management, organisational, communication, and interpersonal skills with the ability to deliver results on deadlines.
• Experience with project management terms like RAID, RACI and methodologies like Waterfall or Agile.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Atlassian Suite (JIRA and Confluence).
• Experience with project management software and collaboration tools.
• Ability to work independently and as part of a team.
• Adaptability and the ability to handle a fast-paced environment with competing priorities.
• Discretion and confidentiality.
• Proficient in project scheduling and stakeholder management across levels.

• Competitive total remuneration package including base salary, performance incentives, employee share offers and 25% discount on fuel for two privately used cars.
• Flexible hybrid work arrangements balancing remote work with in-person collaboration.
• Internal recognition platform to celebrate achievements and values.
• Career development and learning opportunities including LinkedIn Learning and tailored training solutions.
• BabyCare Package – financial and flexible support for parents returning to work.
• Novated Lease options are available.
• Employee Share Scheme to invest in your future.
• Access to benefits and recognition platform with retail discounts and cashbacks at 500+ retailers.
• One paid day per year volunteering with foundation partners.

We're an equal opportunity workplace. We celebrate diversity and inclusion and welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders. We especially encourage Aboriginal and Torres Strait Islander peoples to apply.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Oil and Gas

Location: Sydney, New South Wales