Support Administrative Operations in a Multi-Arts Precinct

5 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000
Job Title: Venues Administration Support

The Australia's largest multi-arts precinct and a community hub in Melbourne require an experienced administrator to support day-to-day operations, including administrative duties, customer service, and key responsibilities.

  • Administer the booking lifecycle for day-to-day events across the Convent's venues, ensuring excellent customer service.
  • Ensure all venue hire queries are checked and responded to daily.
  • Ensure operational requirements of bookings are included in the Venue Management System.
  • Administer contracts, conditions of hire and payments.
  • Maintain the data integrity of the Venue Management System.
  • Prepare daily signage.
  • Assist with post-event survey data collection and analysis.
  • Conduct site visits for prospective and repeat hirers as required.
  • Handle general administrative duties, including phone enquiries, inbox management and calendar export.
Requirements:
  • Well-developed organizational and time management skills with ability to meet deadlines.
  • High level of accuracy and attention to detail.
  • Proactive and helpful approach to assisting venue users and clients.
  • Ability to work independently and in a team, with effective liaison.
  • Ability to multi-task and manage competing demands and deadlines.
Preferred Skills:
  • Proficient use of Microsoft Word, Excel and Outlook.
  • Knowledge of booking management systems such as Momentus/Ungerboeck or similar.
  • Understanding of an arts, cultural and/or events environment.
Benefits:
  • Salary package of circa $60,000 per annum plus superannuation.
  • 3-month contract, with possibility to extend into the new year.
  • Temporary full-time and part-time options can be explored.

As the organization evolves to meet community needs, competencies may vary from this role statement.

  • Head of Fed Square Operations

    1 day ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    Overview The Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square. MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Head Of Fed Square Operations

    1 day ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    Overview The Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square.MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Head of Fed Square Operations

    2 days ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    OverviewThe Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square. MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Head of Fed Square Operations

    2 days ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    OverviewThe Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square. MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Head of Fed Square Operations

    2 days ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    OverviewThe Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square.MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Head of Fed Square Operations

    2 days ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time

    OverviewThe Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square.MAP Co leads the Melbourne Arts Precinct Transformation, Australia's...

  • Creative Producer, First Nations

    1 week ago

    Melbourne, Victoria, Australia Melbourne Arts Precinct Corporation Full time $60,000 - $90,000 per year

    Creative Producer, First NationsThe Melbourne Arts Precinct Corporation (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct Transformation and provides governance and an operational structure to one of Melbourne's most iconic cultural spaces: Fed Square.MAP Co leads the Melbourne Arts Precinct...

  • Venues Administration Support

    4 days ago

    Melbourne, Victoria, Australia Abbotsford Convent Full time

    OverviewThe Abbotsford Convent is Australia's largest multi-arts precinct and a community hub in Melbourne. The Convent precinct comprises 11 historic buildings, a gallery, four cafes, a radio station, a school, and extensive gardens and open spaces. The Abbotsford Convent Foundation (ACF) owns and operates the precinct and manages day-to-day operations,...

  • Venues Administration Support

    4 days ago

    Melbourne, Victoria, Australia Abbotsford Convent Full time

    OverviewThe Abbotsford Convent is Australia's largest multi-arts precinct and a community hub in Melbourne. The Convent precinct comprises 11 historic buildings, a gallery, four cafes, a radio station, a school, and extensive gardens and open spaces. The Abbotsford Convent Foundation (ACF) owns and operates the precinct and manages day-to-day operations,...

  • Director of Cultural Precincts

    1 day ago

    Melbourne, Victoria, Australia beBeeGovernance Full time $150,000 - $180,000

    Key ResponsibilitiesThe Melbourne Arts Precinct Corporation oversees the delivery of a transformative project, providing governance to one of Melbourne's most iconic cultural spaces: Fed Square.Fed Square is a public square, serving as the gateway to the art precinct, home to four major cultural institutions, restaurants, and cafes. It is Melbourne's...