Oil and Gas Documentation Specialist

2 days ago

Perth, Western Australia UGL Full time

About the Role:

UGL is a leading provider of engineering, construction, and maintenance services. We are currently seeking an experienced Oil and Gas Documentation Specialist to join our team on an ongoing basis.

This role will involve ensuring that all incoming, outgoing, and project documentation is handled in accordance with client, corporate, and project contract-approved procedures. You will be working in a fast-paced environment, collaborating with cross-functional teams to achieve project goals.

Key Responsibilities:

  • Develop and maintain project-specific document numbering and naming procedures aligned with UGL's requirements.
  • Manage a correspondence register to track incoming and outgoing project communication.
  • Ensure timely transmission and receipt of contract document deliverables, including numbering and stamping.
  • Utilize the document management system for document deposit and retrieval in accordance with project protocols.
  • Maintain the project's document storage folder structure to meet project requirements.
  • Ensure accurate delivery of all daily, weekly, and monthly reports to clients in the required format.
  • Assist in auditing project management systems to ensure compliance with documentation standards.
  • Support quality assurance efforts by organizing, retaining, and preserving all quality documents.
  • Work closely with Work Pack Engineers to compile project Work Packs that meet client and project standards.
  • Perform other document management-related tasks as directed by functional leads or managers.
  • Ensure Management of Change is adhered to for Documentation processing.

About You:

  • Proven experience in a Document Controller role, ideally within the Oil & Gas construction sector as a main contractor performing SMP and/or E&I scope.
  • Strong understanding of document control processes, standards, systems, and processes.
  • Working knowledge of DMS systems – Aconex, Team Binder, SharePoint.

What We Offer:

  • A competitive remuneration package estimated at $120,000 - $150,000 per annum, depending on experience.
  • An opportunity to work with a well-established company in the industry.
  • A supportive work environment with opportunities for professional growth and development.
  • A comprehensive benefits package, including salary packaging options.

About Us:

At UGL, we value diversity and inclusivity. We are committed to providing a safe and respectful work environment for all employees. If you are confident in your ability to fulfill this role, please submit your application.

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