Executive Assistant

4 weeks ago

Sydney, New South Wales, Australia Genea Full time
About the Role

We are seeking an experienced Executive Assistant to join our team at Genea, a world leader in fertility. As a key member of our executive team, you will provide high-level support to our CEO and a small group of executives on a permanent, full-time basis.

Key Responsibilities
  • Diary Management: Create and schedule events, coordinate with stakeholders, and proactively manage changes and updates.
  • Meeting Planning: Coordinate meetings, including room bookings, catering, and logistics for the CEO.
  • Personal Support: Provide high-level personal support to the CEO, handling confidential matters with discretion, and supporting with ad-hoc tasks and administration as required.
  • Travel Coordination: Book domestic and international travel, including flights, accommodation, and itinerary preparation for external meetings.
  • Relationship Management: Build and maintain positive relationships with key stakeholders, both internally and externally.
  • Event Coordination: Organize and coordinate a range of events, including the annual Christmas party and Clinical Seminar.
  • Special Projects: Support with special projects and ad-hoc tasks as directed by the CEO.
  • Facilities Coordination: Liaise with vendors, manage invoices, create access cards for new staff, and handle general maintenance issues for our Kent Street clinic.
Requirements

This role is perfect for an experienced Executive or Personal Assistant who has previously worked providing support at an executive level. Diary management, coordination, and scheduling will be a strength, and you will be someone who is proactive in resolving issues, meticulous with detail, and good at thinking one step ahead around what the CEO may need next.

What We Offer

We offer a flexible workplace in regards to hours and some opportunity for hybrid work. However, this role requires a strong presence in the office where all the action is. We also offer a range of benefits, including access to our online recognition and rewards portal, Glow, and opportunities for continuous education and development.

About Genea

Genea is committed to providing a workplace that is diverse, equitable, and inclusive. We welcome applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers, and LGBTIQA+ people. If you require any reasonable adjustments to enable you to participate in the job application process, please contact our recruitment team at hrrecruit@genea.com.au.

  • Assistant Store Manager

    3 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a driven and enthusiastic Assistant Store Manager to join our team at our Bras N Things Bondi Junction Store.Key ResponsibilitiesLead by example by creating memorable, honest and empowering customer connectionsAssist in the training and development of your team to help deliver on store budgets and KPIsPrevious experience with the...

  • Assistant Store Manager

    7 days ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a motivated and enthusiastic Assistant Store Manager to lead our team at Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key ResponsibilitiesLead by example to create memorable, honest, and empowering customer connections.Assist in the training and development...

  • Assistant Store Manager

    2 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a driven and enthusiastic Assistant Store Manager to join our team at the Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key ResponsibilitiesLead by example by creating memorable, honest, and empowering customer connections.Assist in the training and...

  • Assistant Store Manager

    3 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a highly motivated and experienced Assistant Store Manager to join our team at Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key Responsibilities:Lead by example by creating memorable, honest, and empowering customer connections.Assist in the training and...

  • Executive Assistant

    3 weeks ago

    Sydney, New South Wales, Australia Healthscope Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Nepean Private Hospital. As an Executive Assistant, you will provide high-level administrative support to the General Manager and Director of Nursing, enabling them to execute their roles efficiently.Key ResponsibilitiesProvide organisational and administrative support to the...

  • Senior Associate Dean of Medical Education

    2 months ago

    Sydney, New South Wales, Australia Medical Assistant Full time

    Senior Associate Dean OpportunityAbout the Role:The Senior Associate Dean will serve as the representative, agent, and spokesperson for Dalhousie's Faculty of Medicine in Cape Breton, advancing the vision, mission, and objectives of the Cape Breton Medical Campus (CBMC). This key leadership position will oversee the execution of the undergraduate medical...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to provide high-level administrative support to our General Managers.About the Role:This is a permanent full-time position based in our Sydney CBD office. We offer a hybrid working arrangement and a flexible workplace.As an Executive Assistant, you will be responsible for:Diary...

  • Executive Assistant

    1 month ago

    Sydney, New South Wales, Australia Elias Recruitment Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to join our team at Elias Recruitment. As an Executive Assistant, you will provide high-level administrative support to our CEO and senior management team.Key Responsibilities:Diary management, including scheduling meetings, appointments, and activitiesTravel management, both...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Elias Recruitment Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to join our team at Elias Recruitment. As an Executive Assistant, you will provide high-level administrative support to our CEO and senior management team.Key Responsibilities:Diary management, including scheduling meetings, appointments, and activitiesTravel management, both...

  • Executive Assistant

    1 month ago

    Sydney, New South Wales, Australia Healthscope Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Nepean Private Hospital. As an Executive Assistant, you will provide high-level administrative support to the General Manager and Director of Nursing, enabling them to execute their roles efficiently.Key ResponsibilitiesProvide organisational and administrative support to the...

  • Executive Assistant

    1 month ago

    Sydney, New South Wales, Australia Astralian Government Department Of Home Affairs Full time

    About the RoleThe Department of Home Affairs is seeking highly skilled and motivated individuals to join our team as Executive Assistants. As an Executive Assistant, you will provide administrative support to senior executives and contribute to the delivery of key projects and initiatives.Key ResponsibilitiesProvide administrative support to senior...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to provide high-level administrative support to our General Managers.About the RoleThis is a permanent full-time position based in our Sydney CBD office. We offer a hybrid working arrangement and a flexible workplace.As an Executive Assistant, you will be responsible for:Diary...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Gough Recruitment AU Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Gough Recruitment AU. As an Executive Assistant, you will provide administrative support to our top-performing Director and contribute to the success of our business.Key Responsibilities:Provide administrative support to the Director, including...

  • Executive Assistant

    3 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    Empowering Excellence in Real EstateJLL is a global leader in real estate services, shaping the future of the industry for a better world. We're committed to hiring talented individuals and empowering them to thrive, grow meaningful careers, and find a place where they belong.Why Work with Us?We offer a dynamic work environment, a culture of teamwork,...

  • Executive Assistant

    3 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    Job Title: Executive AssistantAre you a highly skilled and motivated individual looking for a challenging role in a dynamic environment?About the RoleWe are seeking a talented Executive Assistant to provide top-level support to our C-suite team. As a trusted right-hand to the CEO and executive leadership team, you will manage complex diaries, coordinate...

  • Executive Assistant

    1 month ago

    Sydney, New South Wales, Australia Lendi Group Full time

    About the RoleWe are seeking a highly organized and experienced Executive Assistant to support our Executive Team at Lendi Group. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless execution of tasks, and maintaining the highest level of confidentiality.Key ResponsibilitiesManage complex...

  • Executive Assistant

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment AU Full time

    Exciting Opportunity for an Executive AssistantGough Recruitment AU is seeking an exceptional Executive Assistant to join their dynamic team. About the Role:Provide administrative support to the CEO and senior management teamCoordinate travel arrangements and manage diariesLiaise with internal and external stakeholdersProduce reports and presentationsAssist...

  • Senior Associate Dean

    3 weeks ago

    Sydney, New South Wales, Australia Medical Assistant Full time

    Senior Associate Dean OpportunityWe are seeking a highly qualified and experienced Senior Associate Dean to join our team at Dalhousie University's Faculty of Medicine. This is a unique opportunity to lead and contribute to the academic mission of our Cape Breton Medical Campus.Key Responsibilities:Represent and advance the vision, mission, and objectives of...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Anton Murray Consulting. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, scheduling internal and...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Aurex Group Full time

    Job Title: Executive AssistantCompany Overview:Aurex Group is seeking an experienced and dedicated Executive Assistant to provide unparalleled support to a busy Executive Director and his team in Sydney. The ideal candidate will have a strong background in administration, organization, and relationship management, with the ability to thrive in a fast-paced...