Executive Support Officer

5 days ago


Perth, Western Australia Training Alliance Group Full time

Support Our Senior Executive Management Team

We are seeking a highly skilled Executive Assistant to provide administrative support to our Senior Executive Management team. In this role, you will have the opportunity to work closely with senior leaders, drive operational efficiency, and contribute to the success of our organisation.

About Us:

Training Alliance Group is a leading employment services and training provider in Western Australia. We pride ourselves on our commitment to excellence and our positive impact on the community.

The Role:

You will be responsible for providing comprehensive administrative support, including diary management, document preparation, and communication coordination. This role requires exceptional organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities:

  1. Provide high-level administrative and secretarial support to Senior Executive Management.
  2. Manage complex diaries, schedule meetings, and arrange travel logistics.
  3. Prepare, collate, and distribute reports, business papers, and correspondence efficiently.
  4. Prioritise tasks, follow up on delegated actions, and ensure deadlines are met.
  5. Act as a point of contact, handling inquiries and referring matters appropriately.
  6. Take accurate minutes, prepare agendas, and ensure follow-up actions are completed.
  7. Review and implement improvements to administrative operating practices.
  8. Train, mentor, and supervise other support staff.
  9. Assist with special projects as assigned by Senior Executive Management.

What We're Looking For:

  1. Proven experience as an Executive Assistant or similar role.
  2. Exceptional organisational and time-management skills.
  3. Strong written and verbal communication abilities.
  4. Proficiency in Microsoft Office Suite.
  5. Ability to maintain confidentiality and exercise discretion.
  6. Proactive and solution-oriented approach.
  7. Experience taking accurate minutes.
  8. Experience mentoring or training other support staff.


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