Business Operations Coordinator

1 day ago

Town of Alice Springs, Australia beBeeAdministration Full time

We are seeking an administrative professional to join our team. The successful candidate will provide comprehensive support to ensure all processing and reporting are performed in accordance with company requirements and procedures.

Job Requirements
  1. Professionally liaise with sales teams, finance, customers, and relevant departments to maintain high service levels throughout the order process.
  2. Coordinate sales deals, ensuring optimum monthly invoicing through effective communication, planning, scheduling, and support.
  3. Meet daily with workshop managers and supervisors to coordinate production and delivery of sales trucks for retail, fleet, and national sales.
  4. Regularly update ETAs on ex-factory trucks and communicate changes as needed.
  5. Liaise with transport departments for scheduled deliveries.
  6. Prepare job cards with accurate workshop instructions and supporting information.
  7. Track progress of sales-related job cards and maintain an order spreadsheet for tracking and forecasting.
  8. Raise purchase orders as per sales configuration and ensure all additions are attached to the sales spec at invoicing.
  9. Maintain high-quality tracking files for all sales trucks and prepare monthly commission payments.
  10. Provide general backup support across the branch and administration support to sales managers as needed.
Key Skills and Qualifications
  • Proven experience in an administrative support role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and as part of a team.
Benefits

Our organization offers a range of benefits to its employees, including:

  • A program offering discounts and cashback from over 400 retailers nationwide.
  • Access to a health and wellbeing platform supporting mental, physical, and financial goals.
  • Corporate rates for private health insurance.
  • An inclusive working environment.
  • An Employee Assistance Program offering confidential counselling via chat, phone, and face-to-face options.
About Our Organization

Our organization is a respected global materials handling equipment company with a long history of providing quality products and services to its customers.

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