Document Control Coordinator

7 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $73,000 - $93,000
Job Title: Document Control Coordinator

We are seeking a highly motivated and self-driven Document Control Coordinator to join our team. This is an all-rounder role with a unique opportunity to be part of a dynamic and rapidly growing business.

This multifaceted role will involve providing high-level support to the sales team while managing other aspects of the job. The ideal candidate will have strong time management skills, attention to detail, and problem-solving abilities.

Key Responsibilities:

  • High level administrative support to the sales team covering post order entry duties, supplier management, logistics, and expediting.
  • Management and execution of document control duties for all major and minor projects via In-house document management systems and online customer portals.
  • Continuous improvement and maintenance of the integrated management system to ensure ongoing compliance to ISO 9001, 14001, and 45001.
  • Accounting duties related to accounts payable, receivable, invoice creation, financial reconciliation, and record management.
  • Updating company databases, registers, and social media platforms.
  • Coordinating all travel bookings for staff and general maintenance of workplace facilities and utilities.
  • Fostering and maintaining positive working relationships with employees, client subcontractors, and suppliers.
  • Assisting in coordinating company events.
  • General reception duties.
  • Providing ad-hoc administrative support as required.

Competencies & Qualifications:

  • Previous experience within an office administration role.
  • Previous experience managing ISO 9001, 14001, & 45001 systems.
  • Previous experience in document control and records management preferred but not essential.
  • Previous experience with accounting duties would be ideal but not essential.
  • Strong computer literacy, particularly intermediate skills in Microsoft Office, Word, and Excel.
  • Experience with invoicing, goods receipting, and accounts management.
  • High level of attention to detail, excellent time management, organisational, and problem-solving skills.
  • The ability to work independently and think out of the box.
  • Ability to work in a team environment with a positive attitude.

Applicants must have the right to work in Australia. Resumes from recruitment agents will not be considered for this position.

Job Type: Full-time, Permanent

Schedule:

8 hour shift

Experience:

Administration: 1 year (preferred)

Work Authorisation:

Australia (preferred)

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