Document Controller

2 weeks ago

Brisbane, Queensland, Australia Aspec Engineering Full time

Location
- Brisbane, Queensland

**Job Description**:
Aspec Engineering (ASPEC) is seeking a Document Controller / Office Administrator to join the Brisbane Team.

**About the Business**:
ASPEC is a multi-disciplinary engineering firm providing specialised services to mining companies, ports and heavy industries with offices located in Brisbane (Head Office), Newcastle, Perth and Wollongong.

**What ASPEC Offer**:

- Training and professional development opportunities for career advancement
- Social activities and events
- Great teamwork environment with strong core values
- Excellent Remuneration
- Lifestyle friendly culture and flexible working hours

**Responsibilities**:
**Document Controller**:

- Managing document deliverables in accordance with our quality management system for the Brisbane Office
- Quality checking the formatting and revision details of documents prior to issue
- Preparation and issue of transmittals
- Formatting documents using company templates, PDFing and collating appendices as required
- Maintaining electronic registers, management systems and filing systems for the lifecycle of projects
- Filing and archiving

**Office Administrator**:

- Managing and distributing incoming phone calls, assisting guests and deliveries
- Coordinate with external parties including the building facilities manager and IT consultants
- Assisting and attending meetings - bookings, preparation of agendas and presentation documentation, minute taking
- Purchasing and maintaining office supplies, stationery, office furniture, office improvements, maintenance etc
- Maintaining registers and inventories
- General ad hoc admin tasks when requested
- Assisting with business travel
- Set up workstations for new employees when required
- Assist in planning and coordinating events

**Skills and Experience**:

- A minimum of two (2) years' experience as a Document Controller
- Experience with a document management system (such as QDMS and ACONEX)
- Experience in an administrative role
- An understanding and ability to maintain a high level of quality in accordance with company systems, processes, and procedures.
- Proficient in Microsoft Outlook/Word/Excel and Adobe Acrobat Pro
- Demonstrated experience in the set-up and maintenance of project documents including word processing, report formatting, collating and quality checks
- Ability to multi-task
- Good written and verbal communication skills
- Willingness to learn and develop

**How to Apply**:
We look forward to hearing from you.

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