Administrative Support Professional

2 weeks ago

Canberra, ACT, Australia beBeeSupport Full time $71,482 - $89,491

Job Title: Executive Support Specialist

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We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team on a non-ongoing basis for an initial 6 months with the option to extend to 12 months.

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The role will involve providing administrative support to the Assistant Secretary and the Organisation Design Branch. Key responsibilities include:

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  • Preparing meeting materials, including agendas, action items, and briefing notes;\
  • Managing branch coordination activities, ensuring tasks are completed and deadlines are met;\
  • Providing assistance with travel arrangements, procurement, and record-keeping;\
  • Coordinating events and meetings, and maintaining up-to-date contact lists;\
  • Developing written material, including minutes and reports;\
  • Liaising with internal and external stakeholders;\
  • Resolving problems and taking initiative to identify solutions;\
  • Maintaining confidentiality and exercising professional judgement;\
  • Adapting to changing priorities and managing multiple diaries;\\

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