Headspaces Kalgoorlie Administrative Assistant

1 week ago


KalgoorlieBoulder, Australia Hope Community Services Full time
Job Description

We are seeking a skilled and experienced Receptionist to join our team at headspace Kalgoorlie. This is an exciting opportunity to work in a dynamic and supportive environment, providing administrative support to our team and ensuring the smooth operation of our office.

Key Responsibilities
  • Provide exceptional customer service to clients, family and friends, and carers
  • Manage incoming and outgoing mail, including posting and packaging
  • Assist with events and coordinate logistics as required
  • Answer phone calls and direct to relevant staff members
  • Process client registrations and maintain accurate client files
  • Coordinate appointments with headspace staff and consortium partners
  • Prepare and send SMS reminders to clients
  • Update hAPI profiles and surveys for clients
  • Perform general administrative tasks, including data entry and correspondence
  • Source and purchase stationery, supplies, and sundries
  • Ensure the office is maintained in a clean and organized manner
Requirements
  • High school certificate or equivalent
  • Excellent communication, organizational, and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficient in Microsoft Office and other relevant software
  • Commitment to upholding the values and mission of Hope Community Services
About Us

Hope Community Services is a leading provider of community services in Western Australia, dedicated to making a positive impact in the lives of individuals and families. We value diversity and inclusion, and strive to create a safe and supportive work environment for all staff.



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