Headspaces Kalgoorlie Administrative Assistant
1 week ago
We are seeking a skilled and experienced Receptionist to join our team at headspace Kalgoorlie. This is an exciting opportunity to work in a dynamic and supportive environment, providing administrative support to our team and ensuring the smooth operation of our office.
Key Responsibilities- Provide exceptional customer service to clients, family and friends, and carers
- Manage incoming and outgoing mail, including posting and packaging
- Assist with events and coordinate logistics as required
- Answer phone calls and direct to relevant staff members
- Process client registrations and maintain accurate client files
- Coordinate appointments with headspace staff and consortium partners
- Prepare and send SMS reminders to clients
- Update hAPI profiles and surveys for clients
- Perform general administrative tasks, including data entry and correspondence
- Source and purchase stationery, supplies, and sundries
- Ensure the office is maintained in a clean and organized manner
- High school certificate or equivalent
- Excellent communication, organizational, and interpersonal skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office and other relevant software
- Commitment to upholding the values and mission of Hope Community Services
Hope Community Services is a leading provider of community services in Western Australia, dedicated to making a positive impact in the lives of individuals and families. We value diversity and inclusion, and strive to create a safe and supportive work environment for all staff.
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