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Administration Support Specialist

1 week ago

Brisbane, Queensland, Australia Mater Health Services Full time

About the role

Mater Health Services is pleased to offer an exciting opportunity for a Senior Administration Officer to provide administrative support to the Central Nursing Office in South Brisbane.

This position is Permanent Part Time working 06:45 AM to 03:15 PM Wednesdays, Thursdays and Fridays.

Key Responsibilities:

  • General administrative support for the Central Nursing Office
  • Management and screening of incoming telephone calls and emails and escalating as appropriate.
  • Maintain a high level of discretion and confidentiality, complying with administration and financial policy and procedures, maintaining accurate, current, and accessible files, including maintenance of records of relevant meetings and discussions.
  • Continually demonstrate highly developed written communication skills including the ability to draft routine correspondence on behalf of the senior management.
  • Liaising with Nursing Managers/Nursing Team Leaders to identify staffing deficits.
  • You will need to have strong engagement with the Nurse Managers of the Hospital you are providing roster relief, casual or agency staff to.
  • Booking and managing staffing deficits on ShiftMatch and Trendcare.
  • Editing and approving nursing shifts on Kronos.
  • Assisting the Central Nursing Manager with onboarding new employees.
  • Maintaining accurate records, managing electronic and paper files.
  • Stock ordering of stationary.
  • Liaising and having a professional relationship with Nursing Agencies for staffing and invoicing purposes.
  • Receiving and providing handover to the After-Hours Nurse Manager relating to staffing for that hospital.
  • Assisting Central Nursing employees with general inquiries.