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Executive Assistant

2 months ago

Sydney, New South Wales, Australia Link Group Full time
Executive Assistant Role

The Executive Assistant will provide high-level administrative support to the Managing Director ANZ, MUFG Corporate Markets. This will include diary and email management, creating and maintaining presentations, data entry, event planning, and team support.

Key Responsibilities
  • Provide exceptional executive support and administrative assistance to the Managing Director ANZ, MUFG Corporate Markets
  • Manage the diary and coordinate dissemination of information to internal parties as required
  • Plan, coordinate, and manage domestic and international travel
  • Prepare presentations for internal and external meetings
  • Coordinate board meetings and papers
  • Proofread documents
  • Prepare payment requests and manage the approval process
  • Liaise with the EA's of the Executive team
  • Collate monthly financial reports
  • Coordinate internal events
  • Perform ad hoc duties, projects, and general administration
  • Manage accounts payable, including raising and receiving purchase orders in eFinance
  • Maintain an inventory of stationery supplies
  • Maintain Risk & Compliance process and procedure documents
  • Monthly invoicing, including raising invoices and creating backing documents
Requirements
  • Tertiary education in Business Administration or relevant certificates
  • Three to five years secretarial experience in an office/corporate environment supporting management
  • Intermediate to advanced skills in PowerPoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, Visio
  • Preferred experience with Coupa financial systems
  • Strong organisational skills
  • Excellent written and verbal communication skills
  • High attention to detail
  • Strong interpersonal skills and good judgment
  • Ability to work independently, prioritise tasks, and communicate effectively with the team