Current jobs related to Administrative Support Specialist - Melbourne, Victoria - Kaya
-
Judicial Support Specialist
3 days ago
Melbourne, Victoria, Australia Administrative Review Tribunal Full timeAbout the Job:The Administrative Review Tribunal is seeking an experienced Administrative Review Professional to join our team. As an Administrative Review Professional, you will be responsible for providing administrative support to Tribunal members and staff, ensuring the smooth operation of hearings and other Tribunal events.Key responsibilities...
-
Administrative Support Specialist
5 days ago
Melbourne, Victoria, Australia Epworth Full timeJob OverviewAt Epworth, we are committed to providing exceptional patient care and service. We are seeking a highly organized and skilled Administrative Support Specialist to join our team in the Intensive Care Unit (ICU) at Epworth Eastern.Key Responsibilities:Provide administrative support to ensure efficient ICU operations.Support the nursing team with...
-
Administrative Support Specialist
3 days ago
Melbourne, Victoria, Australia Monash University Full time**About the Role**This role provides administrative support for projects and programs with a focus on excellence in process and judgment. The successful candidate will be responsible for supporting the preparation of content including news stories, videos, presentations, web content, social posts, speeches, and reports.The appointee will have:A degree in a...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia Acendre Full timeAbout the PositionThis is an exciting opportunity for an experienced Administrative Support Specialist to join our Financial and Prudential Supervision section.As an Administrative Support Specialist, you will provide technical and strategic guidance to others, develop and implement regulatory practices, operational frameworks, policies and procedures, and...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia NXTGIG Full timeWe are seeking a highly organized and detail-focused Administrative Support Specialist to join our project management team at NXT GIG. In this role, you will provide critical support to project managers and teams, ensuring the seamless execution of projects. Your responsibilities will include maintaining project documentation, scheduling meetings, tracking...
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia Peoplebank Australia Ltd Full timeAbout the Role:We are seeking a highly skilled Administrative Support Specialist to join our team at Peoplebank Australia Ltd. This is an exciting opportunity to contribute to the development of high-quality learning materials and publications using contemporary design and digital publishing tools.As an Administrative Support Specialist, you will enhance the...
-
Administrative Support Specialist
6 days ago
Melbourne, Victoria, Australia Launch Recruitment Full timeAt Launch Recruitment, we are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to a senior executive in a supportive and friendly office environment.About the Role:Provide high-level administrative support, including proactive diary management and meeting coordination.Travel arrangement as...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia Integrated Project Services, LLC Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to our operations team, ensuring seamless day-to-day activities.Manage office supplies, maintain inventory, and ensure timely ordering of necessary materials.Welcome clients and guests...
-
Administrative Support Specialist
1 hour ago
Melbourne, Victoria, Australia BG&E Group Limited Full timeAt BG&E Group Limited, we're looking for a proactive and detail-oriented Administrative Support Specialist to join our Melbourne office team. As an advocate of our company culture and values, you'll provide seamless support across the business, working closely with internal and external stakeholders to contribute to high-quality outcomes that drive business...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia Melbourne Archdiocese Catholic Schools Full timeMelbourne Archdiocese Catholic Schools Ltd is the largest Catholic school system in Australia, employing over 16,000 staff and serving more than 112,000 students. We are transforming to bring our strategic plan to life.We are seeking a highly skilled Administrative Support Specialist to provide high-level administrative support to the CTTO and Executive...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia medhealth Full timeMedHealth is a purpose-built collection of industry-leading health, medical, and employment brands. Our unique and diverse capabilities are dedicated to achieving the best possible health and employment outcomes for individuals and the people they support.We are seeking an enthusiastic and driven professional to provide administrative support in our client...
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia Mo Grp Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Mo Grp. As an integral part of our operations, you will be responsible for providing administrative support to our management team, ensuring the smooth day-to-day running of our office.Key Responsibilities:Data Management: Develop and maintain...
-
Melbourne, Victoria, Australia CLS Group (Collecte Localisation Satellite) Full timeAbout the RoleWe are seeking an experienced Accounting and Administrative Support Specialist to join our team at CLS Oceania. As an integral part of our finance department, you will be responsible for managing the daily financial and administrative tasks, ensuring the smooth operation of our business.Your Key Responsibilities:Manage the day-to-day accounting...
-
Tribunal Registrar Role
3 days ago
Melbourne, Victoria, Australia Administrative Review Tribunal Full timeAbout the Opportunity:We are seeking an experienced Judicial Support Specialist to join our team. As a Judicial Support Specialist, you will provide administrative support to Tribunal members and staff, ensuring the smooth operation of hearings and other Tribunal events.Key responsibilities include:Preparing and coordinating materials for Tribunal hearings...
-
Operations and Administrative Specialist
4 days ago
Melbourne, Victoria, Australia Superduper Full time**Operations Support Specialist**We are seeking a skilled Operations Support Specialist to support the Chief Operating Officer (COO) in streamlining operations across various departments. This role involves administrative support, executive assistant responsibilities, operational coordination, and process documentation.The successful candidate will possess...
-
Melbourne, Victoria, Australia Charterhouse Recruitment (Australia) Full timeAbout Charterhouse Recruitment (Australia)We are a leading recruitment agency in Australia, specialising in property and administration placements. Our team of experts is dedicated to providing top-notch services to our clients and candidates.Job OverviewThe position of Lease Administration and Property Support Specialist has become available at our client's...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia scouted. Full timeWe are looking for a highly organized and motivated Real Estate Administrator to join our team. The ideal candidate will have a property management background and be eager to transition into an administrative role.About the Opportunity:This is a unique chance for someone who wants to move away from managing a portfolio and focus on administration,...
-
Administrative Review Professional
3 days ago
Melbourne, Victoria, Australia Administrative Review Tribunal Full timeAbout the Role:The Administrative Review Tribunal is seeking an experienced Tribunal Registrar to join our team. As a Tribunal Registrar, you will be responsible for managing applications for review from lodgement through to finalisation or readiness for hearing by Tribunal members.Key responsibilities include:Undertaking pre-constitution functions related...
-
Administrative Support Specialist
6 days ago
Melbourne, Victoria, Australia Maincode Full timeMaincode is seeking a highly skilled Executive Assistant to join our team.The ideal candidate will have a strong background in administration and be able to provide exceptional support to our team.ResponsibilitiesManage calendars and schedule appointmentsProvide administrative support to the teamAssist with event planning and coordinationQualifications3+...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia State of Victoria Full timeMake a Difference with Us">The Workplace Injury Commission (WIC) is a robust Victorian Government statutory authority dedicated to helping injured workers and employers resolve their disputes and move forward with their lives.">We are seeking an experienced Administration Officer to join our team and contribute to our mission.">As an Administration Officer,...
Administrative Support Specialist
1 week ago
We're looking for an experienced Administrative Support Specialist to join our team at Kaya. As an integral part of our operations, you will play a key role in supporting various tasks and ensuring efficient operations across multiple areas.
Key Responsibilities:- Coordinating Projects: Assist with project coordination, including managing project timelines, tracking progress, and ensuring timely completion.
- Managing Email: Manage and organize email inboxes, ensuring prompt responses and effective communication.
- Scheduling Interviews: Assist with recruitment processes, including scheduling interviews and maintaining clear communication with candidates.
- Maintaining Records: Perform essential administrative duties, such as maintaining accurate records and updating project trackers in ClickUp.
- Supporting Project Management: Support project management by monitoring deadlines, preparing progress reports, and ensuring timely task completion.
- Email Marketing: Develop and expand email lists; experience with list building and email marketing is a plus.
- Overseeing Daily Activities: Oversee and coordinate the daily activities of team members, including designers and developers, to ensure projects are delivered on time and meet quality standards.
- Conducting Regular Meetings: Conduct regular team meetings to provide updates, assign tasks, and address challenges.
- Liaising with Clients: Act as a liaison between clients and team members, ensuring project requirements and deliverables are communicated clearly.
- Monitoring Team Performance: Monitor team performance, provide constructive feedback, and support professional development.
- Resolving Conflicts: Resolve conflicts or challenges within the team, fostering a collaborative and positive work environment.
- Adhering to Processes: Ensure all team members adhere to company processes and project timelines.
- Performing Data Entry: Perform data entry tasks to maintain accurate databases and records.
- Effective Communication: Strong proficiency in English with excellent communication skills.
- Reliability: Must have a reliable internet connection and personal computer.
- Technical Expertise: Experienced in using tools like Slack, Microsoft Teams, email, and ClickUp.
- Organisational Skills: Highly organised with the ability to manage schedules, appointments, and deadlines effectively.
- Problem-Solving Ability: Demonstrates proactive problem-solving skills and a positive attitude towards teamwork and collaboration.
The ideal candidate should be available to work from 9AM-5PM in the AEST (Melbourne, Australia) time zone.
