Executive Officer

1 week ago


Geelong, Victoria, Australia beBeeAdministration Full time $83,005 - $98,365
Job Title

We are seeking an experienced Senior Officer to join our team in Geelong, Waterfront Campus. This is a full-time continuing position.

  • As the primary point of contact for Faculty Services, you will provide high-quality administrative support and manage information with accuracy to ensure effective communication across the Division.
  • You will oversee the regular update and accuracy of resources such as SharePoint and Teams sites within the Office of the Executive Director.
  • Regularly review, triage and respond to emails received via the Faculty Services mailbox, delegating to appropriate staff for action where required.
  • Efficiently manage the diary of the Executive Director, using initiative to anticipate requirements.
  • Generate and update content for Faculty Services SharePoint sites and newsletters, ensuring essential resources (e.g. organisational charts, contact lists) are regularly refreshed.
  • Support the coordination, planning and delivery of workshops, retreats, town halls and other Faculty Services events.
Required Skills and Qualifications
  • Demonstrated experience working effectively in a high-paced environment, managing complex and sensitive information.
  • Proven capability in SharePoint, PowerPoint and Microsoft Teams.
  • Experience providing administration and related support within a large organisation with complex structures, policies, and procedures.
  • Experience operating in high-pressure environments, managing face-to-face, telephone, and written communications.
  • Demonstrated ability to provide high-quality services and support within a large organisation.

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