Senior Administrative Coordinator to Chief Executive Officer

2 weeks ago

Melbourne, Victoria, Australia beBeeSupport Full time $100,000 - $150,000
Support the Chief Executive Officer

Join a values-driven organisation as an Executive Assistant supporting the Chief Executive Officer.

This is a fantastic opportunity to work at the heart of a dynamic, purpose-led business, playing a critical role in enabling the CEO's success and supporting high-level organisational outcomes.

  • Diary & Email Management: Proactively manage the CEO's calendar and inbox, ensuring priorities are actioned, deadlines are met, and communication flows effectively.
  • Meeting & Event Coordination: Schedule and prepare for key meetings, including board and leadership sessions, with agendas, minutes, and follow-ups; assist in coordinating internal and external events.
  • Travel Coordination: Organise domestic and international travel, including detailed itineraries, accommodation, and logistics.
  • Stakeholder Engagement: Serve as a key point of contact between the CEO and both internal and external stakeholders, ensuring a professional and responsive approach.
  • Board & Executive Support: Assist with preparation of board papers, executive reports, and confidential correspondence.
  • Project & Operational Support: Provide support on strategic initiatives, assist with reporting, and coordinate activities across the Executive team as required.
Required Skills and Qualifications
  • Proven experience supporting C-suite executives, ideally in complex or purpose-led environments.
  • Outstanding communication and interpersonal skills, with the ability to engage professionally and confidently at all levels.
  • Strong organisational and time management skills with a proactive, solutions-focused approach.
  • High attention to detail and the ability to juggle competing priorities in a fast-paced setting.
  • Proficiency in Microsoft Office Suite; experience with project tools is a plus.
  • A warm, polished, and professional manner, coupled with a high level of discretion and integrity.

Sharp and Carter partners with a highly respected global professional services organisation based in Melbourne's CBD. This is a collaborative and high-performing environment, where you'll work alongside dedicated professionals who are passionate about delivering meaningful outcomes.

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