Office Management Specialist

2 days ago

Towong, Australia beBeeAdministration Full time CA$212,291 - CA$2,675,363
Job Summary

We are seeking a skilled Office Manager to support our management teams in leading disaster and emergency planning, preparedness, response, and recovery activities. The ideal candidate will possess excellent administration skills, attention to detail, and the ability to manage complex projects.

The successful candidate will work under minimal direction and have a very good knowledge of office practices and procedures as well as a comprehensive knowledge of departmental functions.

Key Responsibilities
  • Manages calendar appointments and assesses issues, gauging urgency and reviewing priorities and previous commitments to address scheduling conflicts.
  • Manages FOIPOP requests and records management requirements.
  • Manages correspondence formatting, routing, and approvals.
  • Facilitates scheduling of interviews and onboarding of new staff for the management team.
  • Coordinates deputy and ministerial sign-off and approval of expenditures and authorizes purchase of office supplies and related expenditures.
  • Processes invoices, tracks payments and monitors forecast documents.
  • Supports staff in completing some procurement processes through FlexTrack and Ariba.
  • Provides backup to other officer manager positions and the Minister/DM office as required.
  • Supports the operations of the department during emergencies, in office or in the field.
Qualifications and Experience

A completed one-year business course and a minimum of four (4) years of related experience is required if office management is needed, or an equivalent combination of training and experience may be acceptable.

The ideal candidate must possess:

  • Demonstrated experience as a senior administration professional.
  • Demonstrated experience that shows significant attention to detail.
  • Demonstrated experience in accounts payable and budget forecasting.
  • Demonstrated experience in dealing with confidential information in a government setting.
  • Excellent verbal and written communication and persuasion skills.

Experience demonstrating exceptional ability to multi-task and manage complex projects and use tact and sound judgment when dealing with difficult persons or situations will be considered an asset.

Benefits
  • Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.
  • We offer a wide range of benefits including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.
Additional Information

Normal work week is 35 hours/week, 7 hours/day. May be required to work overtime on occasion.

What We Offer
  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Countless career paths.

Pay Grade:EC 06. Salary Range:$2,122.91- $2,653.63Bi-Weekly.

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