Support Professional

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Title: Executive Assistant

We are seeking an exceptional Administrative Professional to provide high-level operational and administrative support to our Chief Operating Officer.

This role would suit an individual with experience managing up and anticipating needs to remain ahead in all aspects of planning and organizing for the Chief Operating Officer.

  • Provide high-level professional and confidential administrative support, ensuring seamless day-to-day operations.
  • Prepare high-level reports, presentations, and other correspondence, utilizing advanced MS Office skills.
  • Prepare and compile agendas/briefing documents and background research, requiring strong analytical and problem-solving abilities.
  • Coordinate international and domestic travel arrangements, demonstrating excellent organizational skills.
  • Coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries, exhibiting excellent communication and interpersonal skills.
  • Travel to attend meetings with the Chief Operating Officer when required, displaying adaptability and flexibility.
  • Maintain effective and proficient filing systems for recording and storing information, adhering to company policies and procedures.
  • Prepare company-wide communications on behalf of the COO, with a high level of professionalism, showcasing excellent written and verbal communication skills.
  • Assist with drafting and posting internal and external social media communications, utilizing creative writing skills.

Key qualifications include:

  • Minimum 5 years demonstrated experience in providing high-level corporate executive support.
  • Understanding of the importance of maintaining confidentiality and discretion.
  • Advanced knowledge and experience in MS Office, including Excel, Word, and PowerPoint.
  • Experience in managing budgets, planning cash flow, and basic financial reporting.
  • Strong numeracy and Microsoft Excel skills will be critical.
  • High-level written and oral communication skills, and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally.
  • Demonstrated initiative, flexibility, and self-management skills, and proven capacity to work with limited supervision.

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