Operations Coordinator

2 days ago

Australia beBeeAdministration Full time $80,000 - $125,000
Administrative Support Professional

This role is pivotal in ensuring the smooth operation of our Transport & Infrastructure team. Your high level administrative support will be invaluable to two General Managers and the broader project team.

Key Responsibilities:
  • Manage diaries, travel arrangements, meeting logistics, and expense reconciliation with the highest levels of professionalism and confidentiality.
  • Coordinate office operations, facilities management, and team engagement activities to foster a collaborative environment.
  • Provide onboarding support, document compliance, and internal communications initiatives to ensure seamless integration and effective information sharing.
  • Assist with reporting, data entry, and formatting project documentation to maintain accurate records.
  • Liaise between internal staff and external service providers to ensure seamless communication and coordination.
About You:
  • A Certificate or Diploma in Business Administration or related field is desirable but not essential.
  • Proven experience in high-level administration, senior leadership support, and facilities management in a fast-paced environment is required.
  • You must have the ability to manage multiple concurrent tasks and projects with the highest levels of professionalism, confidentiality, and service.
  • A self-starter mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company is essential.
  • A solutions-oriented approach to challenges with the ability to analyze issues, determine an approach, and drive positive-change recommendations is necessary.
  • You should be able to work in collaborative team environments with a focus on proactive communication, relationship building skills, and resiliency.
  • Strong communication skills, verbal and written, are required.
  • Proficiency in Microsoft Suite and collaboration tools is necessary.

As an Administrative Support Professional, you will play a crucial role in supporting the day-to-day activities of our Transport & Infrastructure team. If you have a passion for administrative work and are looking for a challenging and rewarding role, this could be the perfect opportunity for you.

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