Conveyance Transaction Coordinator

3 days ago

NewcastleMaitland, Australia beBee Careers Full time
Property Conveyancing Professional

About Us

We strive to make legal processes simple and accessible for small businesses. Our goal is to offer a judgement-free, personalized approach to legal services.

Position Overview

This role is ideal for someone with strong communication skills and experience in residential and commercial conveyancing.


Key Responsibilities:
  • Draft contracts, prepare settlement statements, and liaise with clients, banks, agents, and other stakeholders.
  • Review contracts and property searches, identify issues, and escalate where necessary.
  • Coordinate settlements using online platforms (e.g., PEXA or equivalent).
  • Maintain accurate and up-to-date client files, databases, and document management systems.
  • Provide high-level administrative support to the business owner.
  • Communicate clearly and proactively with clients, ensuring excellent service delivery.
  • Collaborate with the business owner to problem-solve and meet deadlines under pressure.
  • Assist with business sale and purchase transactions.
  • Prepare retail and commercial leases.

Required Skills and Qualifications:
  • At least 12 months of experience in conveyancing (residential and/or commercial).
  • Strong knowledge of conveyancing procedures and relevant legal documentation.
  • Experience using conveyancing software and online settlement platforms (e.g., PEXA, InfoTrack).
  • Excellent time management skills, ability to manage a high-volume workload and quick turnaround of matters.
  • Strong attention to detail and accuracy in legal documentation.
  • Exceptional communication and interpersonal skills.
  • A proactive, can-do attitude and a genuine team player.

Benefits:
  • Flexible working hours (10-15 hours a week).
  • A collaborative and inclusive work environment.
  • A hybrid work model - working remotely and also face to face (minimum of 2 days a fortnight).
  • Access to ongoing professional development.
  • No billable hours or time recording.

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