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Corporate Services Manager

1 week ago

Brisbane, Queensland, Australia The Industry School RTO Full time

Job Summary

We are seeking a skilled Facilities and Fleet Operations Specialist to join our team at The Industry School RTO. This role will be responsible for ensuring the overall performance and operations of facilities and fleet meet user expectations across the organisation.

Main Responsibilities

  • To take the lead in adopting and implementing work health and safety policies and practices, ensuring required reporting is prepared to maintain compliance requirements.
  • To develop and implement operational standards, recommending continuous improvement practices to maintain facilities and vehicles based on industry best practices.

Facilities Management

  • Provide cross-campus facilities management and services, ensuring works are carried out within agreed timeframes to maintain daily operational running of facilities.
  • Participate in continuous improvement planning for future building space and supply needs.
  • Keep staff, users, and stakeholders informed about works that may affect their working environment.
  • Be the first response to 'make-safe' premises and equipment failures where appropriate.
  • Understand and implement systems to support building security.
  • Oversee facilities maintenance routines and related activities.
  • Conduct facility, fleet, and work health and safety inspections at campuses.
  • Manage facilities contracts and assist in maintaining building compliance.
  • Manage contractor relationships and oversee contractor operations to ensure compliance with Service Level Agreements.
  • Identify and manage operational and maintenance requirements, including minor building projects, works, and fit-outs as well as repairs to fixtures, fittings, and facility equipment.

Fleet Management

  • Ensure fleet vehicles are available when required by scheduling, forecasting, and surveying user trends.
  • Collect, review, maintain, and report on data such as vehicle usage and personal mileage.
  • Administer vehicle registrations, insurance, and other documentation to induct new vehicle fleet.
  • Oversee routine and ad-hoc maintenance of fleet vehicles.
  • Monitor fleet operations to ensure compliance with local and state rules and regulations.
  • Maintain and monitor the data management system to organise fleet information, schedules, and requests.
  • Streamline and monitor the fuel purchase system for vehicles and drivers.
  • Plan and execute new and replacement vehicle purchases in conjunction with the Head of Corporate Services.
  • Plan and prepare annual budgets and expenditure in conjunction with the Head of Corporate Services.