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Administrative Support Specialist

3 weeks ago

Sydney, New South Wales, Australia beBeeReception Full time $45,000 - $55,000
Job Title: Administrative Support Specialist

The role involves a range of administrative tasks, including greeting visitors and directing them to the appropriate person or office. The Receptionist/Accounts Receivable position entails maintaining the reception area, answering phone calls, and providing information to guests. Additionally, this position requires handling mail, managing security, scheduling meetings and travel, purchasing office supplies, raising invoices, processing credit memos, posting payments, tracking overdue payments, creating quotations, and archiving documents.

Responsibilities:
  • Greeting Visitors: Welcoming guests as they arrive at the office.
  • Directing Visitors: Guiding visitors to the appropriate person or office.
  • Answering Phone Calls: Screening and forwarding incoming calls.
  • Maintaining Reception Area: Ensuring it's tidy and well-stocked with necessary materials.
  • Providing Information: Offering basic details in person or via phone/email.
  • Handling Mail: Receiving, sorting, and distributing daily mail.
  • Managing Security: Controlling access via the reception desk.
  • Scheduling: Updating calendars, arranging meetings, and travel coordination.
  • Purchasing Office Supplies: Buying general office supplies.
  • Raising Invoices: Sending invoices to customers.
  • Processing Credit Memos: Managing credit memos.
  • Posting Payments: Updating account records.
  • Tracking Overdue Payments: Following up on outstanding payments.
  • Creation/Update of Quotations: Generating quotes for customers.
  • Document Archiving: Organizing and storing documents.
Qualifications:
  • 2-3 years' experience in Administration, Accounts Receivable, or another relevant field.