Strategic Project Coordinator

3 days ago

Canberra, ACT, Australia beBeeStrategic Full time $90,000 - $120,000
Job Description

The Strategic Project Coordinator will be responsible for providing effective administration to a technical Information Communications and Technology (ICT) project within a program. The role will assist in managing activities and processes relating to project procurement, project finance, asset documentation, project-specific and general administration activities including workplace health and safety, security, and accommodation.

Key Responsibilities
  • Responsible for the development and successful completion of procurement submissions and supporting documentation in accordance with legislation and Commonwealth and agency procurement guidelines and procedures.
  • Deliver effective contract management support, including contract variations, the receipt and review of contract deliverables, and the administration of contract closures.
  • Ensure planning and delivery of major project milestones are in accordance with financial requirements.
  • Provide effective administration of finances and budgets, including management of project record keeping requirements and systems; secretariat support for project meetings and forums; development of briefs and minutes, monthly reporting, yearly financial planning, and future budget planning.
  • Manage project assets, including monthly reporting, quarterly reviews, and asset rollouts.
Required Skills and Qualifications
  • RLMT 5 Stakeholder Relationship Management: Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining, and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.
  • PROF 4 Portfolio, Programme, and Project Support: Supports programme or project control boards, project assurance teams, and quality review meetings. Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling, and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools, and techniques. Provides basic guidance on individual project proposals. May provide a cross-programme view on risk, change, quality, finance, or configuration management.
  • PRMG 4 Project Management: Defines, documents, and executes small projects or sub-projects. Works alone or with a small team actively participating in all phases of the project. Applies appropriate project management methods and tools. Identifies, assesses, and manages risks effectively. Agrees project approach with stakeholders and prepares realistic project plans (including scope, schedule, quality, risk, and communication plans). Tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs, times, quality, and resources used, taking action where these exceed agreed tolerances.
Benefits

This role offers the opportunity to work on a challenging project with a high level of autonomy and responsibility. You will have the chance to develop your skills and knowledge in project administration, contract management, and stakeholder relationship management.

Others

We offer a supportive and collaborative work environment, opportunities for professional development, and a competitive remuneration package.

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