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Strategic Operations Coordinator To Chief Impact

1 week ago

Perth, Western Australia ClearCompany Full time

At ClearCompany, we strive to provide a safe and supportive workplace environment that promotes progressive policies prioritising the health, safety, and unique needs of our team. Our ambition is to be an employer of choice by supporting staff to grow, learn, innovate, and achieve their potential.

This role offers a unique opportunity for a dedicated and experienced Executive Assistant to join our team as a Strategic Operations Coordinator to our Chief Innovation & Impact Officer (CIIO). The successful candidate will play a vital role in enhancing the efficiency, effectiveness, and image of the CIIO.

The primary responsibilities of this position include:

  • Coordinating and arranging Division management team meetings, including preparing agendas, taking minutes, and providing relevant papers.
  • Ensuring items are placed in the Chief Innovation & Impact Officer's diary based on the Executive Member(s) priorities.
  • Liaising frequently to ensure the Chief Innovation & Impact Officer has timely awareness of diary changes.
  • Screening email correspondence to ensure the Chief Innovation & Impact Officer is actioning/responding to high-priority and relevant communications in a timely manner.
  • Maintaining the Chief Innovation & Impact Officer's records in a manner ensuring compliance with all statutory and policy obligations, efficiency of operations, security, and confidentiality.
  • Supervising the Administration Assistant to ensure the smooth facilitation of the administrative function in the corporate office.

To be successful in this role, you will require:

  • A Certificate 3 in Business or equivalent qualification, or equivalent capability from experience.
  • Experience in a similar role or 5 years' experience in an EA role to executives.
  • Advanced user skills in Microsoft Office Suite.
  • Advanced organisational and time management skills.
  • Excellent interpersonal skills and telephone manner.
  • Demonstrated ability to work independently and set priorities.
  • Demonstrated ability to manage large and varied workloads while maintaining motivation under pressure.

We offer a range of benefits to support your well-being and career growth, including not-for-profit salary packaging, discounts with a major health insurance provider, and access to a confidential and professional counselling service.