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Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia Westmead Private Hospital Full time

Welcome to Westmead Private Hospital

We are a large modern facility, caring for more than 27,000 patients per year through a comprehensive range of surgical, medical, and maternity services. Located in Western Sydney, we have developed a strong focus on interventional cardiology, cardiac surgery, neurosurgery, urology, and orthopaedics.

We are seeking an experienced Executive Assistant to join our team. As the primary point of contact for the Executive team, you will be responsible for providing administrative support, ensuring the smooth operation of day-to-day activities, and representing the hospital to multiple stakeholders.

Your key responsibilities will include:

  • Representing the hospital to patients, doctors, employees, managers, and other external parties.
  • Ensuring governance requirements and complaint management are addressed within agreed timelines.
  • Preparing agendas, maintaining accurate meeting minutes, and coordinating employee engagement initiatives.
  • Providing general administrative support to the Executive team, including responding to enquiries presented at executive reception.

To succeed in this role, you will require:

  • Highly emotionally intelligent and able to build positive relationships with different personalities.
  • Proficiency in Microsoft Office applications.
  • Exceptional attention to detail, organisation skills, and ability to work independently and collaboratively as part of a team.
  • Outstanding communication skills, both written and verbal.
  • A high level of confidentiality and flexibility.
  • Effective time and task management skills, with the ability to adapt quickly to changing priorities.

In return, you can expect:

  • A dynamic and supportive work environment.
  • The opportunity to work with a talented team of professionals.
  • Professional development opportunities, including training and education programs.
  • A competitive salary package and benefits program.