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Administrative Project Specialist

2 weeks ago


Milsons Point, New South Wales, Australia beBeeProjectCoordinator Full time
Project Coordinator Role

This is an exciting opportunity to work as a Project Coordinator. As a key member of the team, you will be responsible for providing administrative support to project managers and senior management in delivering high-quality project outcomes.

The role involves coordinating projects by completing administrative tasks that align with project goals. This includes drafting and interpreting store layouts and site plans using CAD tools or hand sketches in coordination with project documentation standards. You will collaborate with design consultants to translate concepts into workable plans that support compliance and client expectations.

  • Contribute to store planning documentation by preparing and reviewing fixture layouts, services coordination sketches, and assisting in the integration of design intent into the project execution plan.
  • Liaise with shopping centre management and landlords to ensure all processes are followed, including submission of documentation and compliance requirements.
  • Engage with all stakeholders, including clients, contractors, and consultants, to meet project requirements and deliver exceptional customer service.
  • Monitor and manage supplier and trade performance, ensuring all services meet quality and delivery standards.

To succeed in this role, you will require excellent communication and organisational skills. You will also need to be able to negotiate pricing with suppliers and contractors while maximising value. Additionally, you will be responsible for preparing and issuing purchase/work orders accurately, managing budget allocations and financial reporting in alignment with client expectations.

Key responsibilities:

  • Maintain and update project plans, schedules, and documentation as projects progress.
  • Educate stakeholders on project status and changes.
  • Collaborate with cross-functional teams to achieve business objectives.

Requirements:

  • 3+ years of experience in project coordination or a related field.
  • Excellent communication and organisational skills.
  • Ability to negotiate pricing with suppliers and contractors.
  • Proficiency in Google Workspace, WorkflowMax, Smartsheet, and MS Office.

What We Offer

  • A dynamic and supportive work environment.
  • Ongoing training and professional development opportunities.
  • A competitive salary and benefits package.