Bid Coordinator

1 month ago

Sydney, New South Wales, Australia Gamuda Engineering (Australia) Full time

About the Role:

Gamuda Engineering (Australia) is seeking a highly organised and proactive Bid Administrator to support the Bid Director and Bid team members. The ideal candidate will have exceptional multitasking abilities, a natural understanding of the tendering process in engineering or construction, and excellent interpersonal skills to coordinate with internal and external stakeholders.

This role is crucial in ensuring the smooth operation of the bid management process, acting as the Bid Team's right hand, handling administrative duties, and ensuring deadlines are met across multiple bid projects.

Key Responsibilities:

  • Manage the Bid Team's calendar, scheduling meetings, travel, and appointments, ensuring all commitments are well-organised and timely.
  • Liaise with various departments to gather necessary documents, technical specifications, and approvals for tenders.
  • Assist in the preparation of presentations and supporting materials for tender review meetings, both internally and externally.
  • Maintain and update bid-related databases, tracking documentation, and relevant records to ensure accurate and up-to-date information is always available.

About You:

  • Minimum of 3-5 years of experience in an administrative or personal assistant role, preferably within an engineering, construction, or tendering environment.
  • Diploma or degree in Business Administration, Project Management, or a related field is desirable.
  • Excellent verbal and written communication skills; able to prepare professional correspondence and reports.
  • Strong ability to multitask, prioritise, and manage time efficiently, especially under tight deadlines.
  • Advanced knowledge of Microsoft Office Suite and document management software.

About Gamuda Engineering (Australia):

Gamuda Engineering (Australia) is a global engineering, property and infrastructure company with an excellent track record of delivering world-class major projects. Our strength lies in our ability to identify, innovate, and deliver breakthrough solutions which improve the standard of living for the communities in which we operate.

We will work in partnership with the Australian community, sharing our knowledge and generating local employment and training opportunities.

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