Process Optimization Specialist

5 days ago

Sydney, New South Wales, Australia beBeeIntegration Full time $90,000 - $100,000

Job Title: Process Optimization Specialist

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At our organization, we are shaping the operational backbone of a growing global enterprise. As our Process Coordinator - Cross-Functional Integration Lead, you'll be the vital link between departments, enhancing collaboration and executing projects seamlessly.

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The Role:

  • Design, implement, and manage streamlined processes ensuring seamless collaboration, eliminating silos, and driving successful integration of key initiatives across the company.
  • You are a master of organization, a clear communicator, and a proactive problem-solver.

Key Responsibilities:

  1. Interdepartmental Bridge: Serve as the contact and facilitator between Operations, Tech, BA, and AI teams across all branches.
  2. Process Mapping & Documentation: Maintain and evolve process documents, workflow diagrams, and ownership matrices for all key company operations.
  3. Unified Project Coordination: Oversee local project lifecycles from kickoff to delivery, tracking dependencies, risks, milestones, and communications across teams.
  4. Meeting & Action Facilitation: Schedule sync meetings, drive agendas, capture minutes, and ensure completion of action items.
  5. Gap Analysis: Coordinate closely with management and leadership teams to regularly identify gaps in current processes and develop actionable roadmaps to address and resolve those gaps, ensuring continuous improvement and future-readiness.
  6. Systems & AI Integration Support: Partner with business analysts and tech leads to implement new digital solutions and guarantee integration into existing workflows.
  7. Risk & Change Management: Identify process bottlenecks, escalate critical issues, and participate in rapid resolution for the environment.
  8. Training & Rollout: Ensure new processes and tech solutions are communicated, trained, and adopted across departments.
  9. Performance Reporting: Compile and deliver regular reports on operational efficiency, project status, and technology/AI uptake.
  10. Continuous Improvement: Gather feedback, propose optimizations, and champion pilots for new tech relevant to printing, distribution, and promotions.
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What You Will Need:

  • Master's degree or equivalent experience in Business Administration, Operations Management, or related field.
  • Minimum 3 years of experience in process coordination, project management, or related field.

Benefits:

  • Opportunity to work with a dynamic team and contribute to the growth and development of the organization.
  • Competitive salary and benefits package.
  • Ongoing training and professional development opportunities.

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