Financial Services Specialist

We are seeking a highly skilled Financial Services Specialist to join our team. As a key member of our finance department, you will play a vital role in ensuring the accuracy and integrity of our financial records.

• Responsibilities:

• Enter financial transactions into accounting software, ensuring all data is current and correct, and utilising tools like Salesforce and QuickBooks to validate and cross-check data.
• Cross-reference financial records with bank statements and source documents to ensure accuracy, identifying and rectifying discrepancies to maintain financial integrity.
• Record and process donations in line with regulatory requirements, organisational policies and supporter expectations.
• Maintain detailed and accurate records to comply with audit standards and finance best practices, including monthly reconciliations.
• Manage accounts payable and receivable tasks, including processing invoices and payments promptly, monitoring outstanding receivables, and following up to ensure timely payments.
• Manage the Accounts Payable Supplier Ledger, including names, addresses, ABN & GST status checking, bank account details, payment terms, and IJM Watchdog Vendor Vetting.
• Collaborate with internal stakeholders to implement and improve finance processes, providing recommendations to enhance efficiency and accuracy.
• Safeguard the confidentiality and security of financial and supporter information, adhering to organisational policies and regulations.
• Assist the Department Head with general accounting and financial reporting tasks, as required, including regular budget vs actual management reports and creating and maintaining accurate process documentation.
• Assist in other job tasks within the Finance & Compliance team.

Requirements:

• Minimum of 1-2 years of relevant experience, preferably in a similar role.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office (Outlook, Excel, Word).
• Experience in general accounting and bookkeeping, as well as expense and Accounts Payable ledger management.
• Good understanding of accounting principles and practices.
• Holds a professional qualification in accounting (Diploma, Certificate or Degree in Accounting, Business or Finance) is desirable.
• Experience with Australian regulatory compliance and reporting frameworks for NGOs is desirable.
• Experience in a fundraising or not-for-profit environment is desirable.

Critical Qualities:

• Team player
• A servant heart with a desire to serve and advocate on behalf of the poor and oppressed.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.
• Good communication, interpersonal and administration skills.
• Ability to manage confidential information with integrity and professionalism.
• Takes initiative to identify risks and raise issues.

To apply, please submit your resume/CV and cover letter in one document by the closing date. Only shortlisted candidates will be contacted.

IJM holds strict safeguarding principles and a zero-tolerance policy towards violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate's value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.

Seniority level: Entry-level Employment type: Contract Job function: Accounting/Auditing and Finance Industries: Non-profit Organisations