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Wedding and Events Coordinator

2 months ago

Sydney, New South Wales, Australia Mulpha Full time

The Opportunity

Mulpha Hospitality is seeking a highly skilled and experienced Wedding and Events Supervisor to join our team at Bimbadgen Estate. As a Wedding and Events Supervisor, you will play a crucial role in ensuring the successful execution of weddings, overseeing the coordination of all wedding-related activities, and providing exceptional service to our clients and their guests.

Key Responsibilities

  • Manage and supervise all aspects of weddings, from setup to breakdown, to ensure seamless execution and guest satisfaction.
  • Coordinate and communicate effectively with clients, vendors, and team members to understand wedding requirements and expectations.
  • Oversee the setup of wedding venues, ensuring that all elements are arranged according to the client's specifications and timeline.
  • Lead and guide the wedding team, including coordinators, servers, and other staff members, ensuring they understand their roles and responsibilities.
  • Conduct pre-event meetings and rehearsals with clients and vendors to ensure everyone is aligned on the event plan.
  • Assist with vendor coordination, including managing contracts, schedules, and payments.
  • Address any issues or concerns that arise during weddings promptly and professionally, finding effective solutions to ensure a smooth and memorable experience.
  • Ensure the timely and efficient service of food and beverages, coordinating with the catering team and ensuring that all dietary preferences and restrictions are accommodated.
  • Coordinate with the venue staff to ensure all logistical requirements are met, including room setup, audio-visual equipment, and special requests.
  • Provide exceptional customer service to clients and guests, anticipating their needs and resolving any issues or inquiries that may arise.
  • Maintain a calm and professional demeanor during high-pressure situations and effectively communicate and delegate tasks to ensure a successful event.
  • Stay updated with the latest wedding trends, industry best practices, and emerging technologies to enhance the overall wedding experience.

Requirements

  • Proven experience as a Wedding and Events Supervisor or in a similar role.
  • Strong leadership and management skills, with the ability to guide and motivate a team.
  • Excellent organizational and time management abilities, with the capacity to multitask and prioritize responsibilities effectively.
  • Exceptional communication and interpersonal skills, with the ability to build strong relationships with clients, vendors, and team members.
  • Attention to detail and a commitment to delivering exceptional customer service.
  • Ability to work under pressure and handle stressful situations with composure and professionalism.
  • Knowledge of wedding planning processes, including vendor management, event logistics, and floorplan design.
  • Familiarity with different wedding styles, traditions, and cultural considerations.
  • Availability to work flexible hours, including evenings and weekends, based on wedding schedules.
  • A positive attitude, creativity, and a genuine passion for creating memorable wedding experiences.
  • Current RSA and own Transport.

Benefits

We offer a supportive and fun work environment and the opportunity for professional growth through our extensive hospitality operations. Benefits include:

  • Generous wine and dining discounts.
  • Access to free training and development.
  • Birthday leave
  • Opportunity for work experience in other company operations and events.

About Mulpha

Mulpha is one of Australia's most experienced real estate and hospitality investors, with highly specialized operational management and development capability. The Group has an extensive portfolio of real estate, property development, hospitality, education, and private equity assets, and invests in some of the fastest growing and most vibrant economies including Australia, New Zealand, the UK and Malaysia.