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Executive Assistant

2 months ago

Sydney, New South Wales, Australia Healthscope Full time

About the Role

We are seeking an experienced Executive Assistant to join our team at Nepean Private Hospital, a modern 109-bed facility providing a wide range of health services to the local community.

Key Responsibilities

As the Executive Assistant to the General Manager and Director of Nursing, you will be responsible for:

  • Providing organisational and administrative support to enable efficient execution of the role
  • Managing complex diary and meeting management, including liaising with internal and external personnel
  • Coordinating executive communications, including drafting correspondence and overseeing the creation of documents
  • Maintaining an organised filing system of paper and electronic documents
  • Assisting with recruitment and onboarding of new employees
  • Executing employment contracts and changes, including payroll coordination
  • Processing applications for accreditation from VMOs through the online e-credentialing system
  • Liaising with Heads of Unit for accreditation of VMOs
  • Coordinating the quarterly Medical Advisory Committee (MAC) meetings

Essential Criteria

To be successful in this role, you will need:

  • At least three years of experience in an Executive Assistant or Executive Administration role
  • A TAFE/Certificate – Diploma level qualification in Business Administration or related discipline
  • Advanced computer skills in IT systems, including MS Office
  • Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
  • High level attention to detail, including in written materials
  • Strong organisational and time management skills with the ability to multitask
  • Excellent interpersonal and communication skills
  • High level of confidentiality
  • Ability to work autonomously and within a team