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Operations Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeFacilities Full time $50,000 - $80,000
Role Summary

This is an exciting opportunity to join our team as a Facilities Coordinator. In this role, you will be responsible for providing operational support and assistance to the Maintenance team.

  • Operate a range of computer-based applications including word processing, spreadsheet, and database software.
  • Record maintenance and breakdown times.
  • Ensure equipment and services availability for production.
  • Catalogue and order spare parts.
  • Ensure correct filing of all compliance documentation.
  • Apply effective cost control measures.
  • Raising of Purchase Orders and processing invoices through to receipts and respond to invoice queries.
  • Contribute to a safety-first environment and work within Workplace Health and Safety policies, procedures, and guidelines at all times.
  • Responsible for coordinating and booking external trades (contractors) for specialist check-up and repairs.
  • Have complete understanding of and adhere to company policies and procedures.
  • General office administration and duties, data entry, scanning and filing.
  • Carry out additional duties as may be reasonably requested by senior management.
Requirements

To be successful in this role, you will need:

  • Demonstrated success in a similar role.
  • Experience in customer service.
  • Ability to communicate with operational staff, team leaders, suppliers and contractors regarding equipment and services.
  • Demonstrated ability to work with a diverse group of stakeholders in a high volume, high value environment.
  • Willingness to learn new systems.
  • Ability to obtain required certifications.
  • Ability to work weekends if required on an adhoc basis.
  • Industry knowledge or experience preferable but not essential.
  • Ability to handle challenging situations with tact and diplomacy.
  • Knowledge in Mechanical and Electrical equipment and experience in operating CMMS and CAFM systems.
  • Sound knowledge on planned and reactive work orders and experience in managing a complex supply chain of specialist service provider.
  • Understanding of HSE and safe working environment.
What We Offer

We offer:

  • Competitive pay rates and penalties.
  • Free onsite parking, meals, and uniforms.
  • Career development and progression, coupled with national relocation opportunities.
  • 5 weeks annual leave.
  • Discounts at hundreds of retailers, discounted health insurance and wellbeing resources.
About Us

We are a leading provider of inflight catering and retail services, employing over 4,000 people and producing over 64 million meals each year. We operate 16 catering facilities across 10 cities and service over 250 thousand flights annually.