Accounts Finance Officer

7 days ago

Gold Coast, Queensland, Australia beBeeFinance Full time $62,000 - $92,000

Job Title: Accounts Finance Officer

Job Description:

This position provides flexibility within the finance department and strengthens the overall skill base of the financial team. The accounts finance officer may be responsible for various financial functions, including credit applications, invoicing, debt collection, accounts receivable, and accounts payable.

Key Responsibilities:

  • Process all credit applications and ensure clients are notified promptly and professionally.
  • Set up accounts receivable accounts for newly approved credits and ensure creditor details are correct at all times.
  • Accountable for the accurate processing of all accounts receivable accounts.
  • Ensure all trade debtor invoices are accurate and supported by a valid guarantee of payment.
  • Timely transfer of invoices to the city ledger and prompt emailing/mailing of invoices to debtors.
  • Complete a daily summary of all adjustments related to the city ledger and reconcile with PMS-generated reports at end of shift.
  • Follow up on debtors trading beyond their normal terms and notify the financial controller/assistant financial controller as necessary.
  • Check travel agent commission payments on a weekly basis.
  • Verify credit card transactions for completeness and promptly liaise with front office and bank for any disputes.
  • Prepare month-end reports and forward to the financial controller for balance sheet reconciliation.
  • Perform 'month end close' of the debtor's system in rare cases where the A/R ledger is not interfaced to the accounting system.

Accounts Payable Duties:

  • Verify invoices for accuracy and authorizations.
  • Ensure approved purchase orders are attached and invoices signed off by relevant department heads.
  • Notify the financial controller of any concerns regarding invoices.
  • Ensure vendor information is up-to-date in the A/P module.
  • Code invoices processed in the A/P ledger with appropriate supplier and general ledger account codes.
  • Accurately account for goods and services tax in the A/P ledger.
  • Reconcile the A/P ledger with the inventory system ledger at month end to ensure agreement.
  • Prepare payment runs strictly following vendor payment terms.
  • Reconcile detailed payment run reports with approved invoices and purchase orders, then submit to two bank signatories for supervision before authorizing payment.
  • Coordinate overseas payments with banks or online facilities.
  • Reconcile suppliers' statements of account and follow up on missing invoices.
  • Securely file paid invoices (preferably by batch payment date) and attach system-generated remittance advices.
  • Prepare accruals journal to cover outstanding purchase orders and goods/services received without an invoice or re-occurring expenses.
  • Regularly monitor the A/P ageing report and follow up on credit notes/missing invoices.

Required Skills and Qualifications:

  • Excellent organizational and time management skills.
  • Ability to work accurately under pressure and meet deadlines.
  • Strong analytical and problem-solving skills.
  • Effective communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Knowledge of financial systems and software.

Benefits:

The successful candidate will have the opportunity to work in a dynamic and supportive environment, with opportunities for career growth and development.

How to Apply:

To apply for this position, please submit your resume and a cover letter outlining your qualifications and experience.

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