Contract Administrator
1 week ago
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We encourage applications and enquiries from Aboriginal and Torres Strait Islander people looking to apply for opportunities within Petrofac. Indigenous Peoples are critical partners and stakeholders within Petrofac operations across Australia.
We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. We encourage everyone to apply, especially those individuals who form part of underrepresented groups. Applications are also welcome from candidates who want to discuss flexible working or job-sharing requests.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles.
Key Responsibilities- Contract Administration: Maintain the master contracts register, ensuring all contracts are up-to-date and compliant with company policies.
- Supply Chain Strategy: Assist in the development and documentation of contract-specific supply chain strategies to meet client needs.
- Tender Management: Manage ITT packages, clarify contractual and commercial qualifications, and expedite responses to ensure timely award of contracts.
- Contract Placement: Coordinate all activities and documentation/approvals related to contract placement and ongoing contractual support, including rate reviews and contract amendments.
- Subcontracting Protocols: Ensure compliance with subcontracting protocols agreed with clients, including single-source approval and tenderer notification.
- Contract File Management: Record all stages of the contracting process in each contract file to ensure full visibility for contract execution, administration, and internal and external audit.
- Vendor Administration: Set up new vendors or check the status of vendors in ERP, ensuring accurate and up-to-date information.
- Supplier Performance: Understand and support the Supplier Performance process as required, ensuring timely and accurate reporting.
- Knowledge Sharing: Be an active supporter of knowledge sharing opportunities within the functional team, promoting best practices and expertise.
- Compliance and Ethics: Ensure all transactions are executed in compliance with company-approved procedures and statutory regulations, upholding the highest ethical standards.
- HSEQ Compliance: Ensure all contracting activity is in full compliance with company HSEQ requirements, promoting Health, Safety, Security, and Environment within the Supply Chain.
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