Contract Administrator

2 weeks ago

Brisbane, Queensland, Australia Squadron Energy Full time
About Us

Squadron Energy is a leading renewable energy company in Australia, dedicated to developing, operating, and owning renewable energy assets across the country. With a strong track record of expertise and experience, we work closely with local communities and customers to drive the transition to a clean energy future.

We are a 100% Australian-owned company with a significant presence in the renewable energy sector, boasting 1.1 gigawatts of renewable energy in operation and a substantial development pipeline of 20GW.

The Role

We are seeking a highly motivated and experienced individual to join our team as a Contract Administrator for our Clarke Creek Wind Farm project. The successful candidate will be responsible for assisting in contract administration methods, practices, and procedures.

Key Responsibilities:
  • Assist in contract negotiations and drafting, including participating in contract reviews and negotiations.
  • Manage all timely downstream contract administration, including reviewing payment claims, liaising with the project team, and issuing payment schedules/certificates.
  • Assist in preparing upstream progress claims for projects and general sales invoicing to ensure timely submission and minimize WIP balances.
  • Ensure payment and variation registers/schedules are accurately maintained and updated at all times.
  • Administer all contracts and maintain up-to-date contract registers and filing systems.
  • Produce contract-related correspondence to support the project team in issuing notifications, formal responses, claims, etc.
  • Produce/assist with contractual claims and variations as required.
  • Take proactive steps to avoid disputes.
  • Produce and/or assist in estimating with guidance on costings and commercial matters, including providing commercial schedules for tender submissions.
  • Monitor and review financial data related to contract performance, forecasts, labor, and variation costs, expected Gross Margin, and profits, and report any discrepancies as they arise.
  • Assist with reporting and processing monthly cost recording.
  • Ensure full awareness of ongoing site activities and provide assessments of those activities on the overall project.
About You

We are looking for a candidate with:

  • Minimum 4 years' experience in complex construction projects, preferably in the renewable energy, wind, utilities, oil and gas, mining, or other complex infrastructure sectors.
  • Bachelor's degree in Quantity Surveying, Legal, Contract/Commercial Management, Engineering, Construction Management, or Project Management.
  • MRICS (or equivalent) or working towards accreditation preferred but not essential.
  • Experience in involvement with complex major contracts, variation, and extension of time claims, with well-developed contract management experience.
  • Understanding of various contract types with the ability to deal with stakeholders at all levels.
  • Excellent written and oral communication skills with the ability to influence outcomes.
  • Strong interpersonal skills with the ability to engage and negotiate with stakeholders at different levels.
  • High level of accuracy and attention to detail.
  • Self-motivated and action-oriented.
  • Ability to prioritize activities according to changing needs in a dynamic environment.
  • High-level organization skills, including well-developed priority-setting skills and the ability to meet deadlines with good time-management skills.
  • Proven ability to exercise independent judgment and problem-solving with the ability to resolve and address issues as they arise.
  • A current Australian driver's license.
What's on Offer

In addition to a competitive remuneration package combined with attractive benefits, employees have the opportunity to access training and career development, and workplace flexibility. Squadron Energy recognizes the importance of diversity and is committed to providing a work environment where everyone is included, treated fairly, and with respect.

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