Senior Executive Assistant

4 weeks ago

Brisbane, Queensland, Australia The University Of Queensland Full time
About This Opportunity

The University of Queensland is seeking a highly skilled and experienced Senior Executive Assistant to provide high-level administrative support to the Provost and the Office of the Provost.

Key Responsibilities
  • Provide administrative support to the Provost and the Office of the Provost, including managing electronic diaries, scheduling meetings, and coordinating travel arrangements.
  • Maintain effective administration systems, ensuring smooth daily office operations and compliance with University policies and procedures.
  • Manage incoming correspondence and confidential materials, drafting responses and drawing attention to critical matters for executive review.
  • Coordinate meetings, events, and workshops, including scheduling, preparing documentation, taking minutes, and liaising with key stakeholders.
About You

We are seeking candidates who possess:

  • A degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
  • Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.
  • A high level of sensitivity when dealing with confidential matters.
  • Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with a range of internal and external stakeholders.
  • Sound problem-solving skills and judgment in resolving or redirecting issues.
  • A broad understanding of administration procedures, organisational structures and functions within institutions such as the University of Queensland.
What We Offer

The University of Queensland offers a range of benefits and rewards, including:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.
  • 17% superannuation contributions.
  • 17.5% annual leave loading.
  • Access to flexible working arrangements, including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
  • Health and wellness discounts, including fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
  • Cheap parking (from just $5 a day).
  • Salary packaging options.
How to Apply

To apply for this opportunity, please upload the following documents:

  • Cover letter addressing the 'About You' section above.

For more information about this opportunity, please contact Ms Janey Saunders, Director, Office of the Provost via email.

Applications close Thursday the 10th October at 11.00pm AEST.

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