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Senior Corporate Governance Coordinator

1 month ago

Brisbane, Queensland, Australia Flexhive Full time
Job Description

We are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our Boards and Committees. This is a unique opportunity for an experienced professional to join our team at Flexhive and make a meaningful contribution to our success.

The ideal candidate will have a solid foundation in executive support, with a proven track record of handling complex tasks and managing multiple priorities. Your excellent communication skills, attention to detail, and ability to maintain confidentiality will be essential in ensuring the smooth operation of our Board and Committee activities.

This role involves providing high-level board support and company secretarial assistance, including:

Key Responsibilities
  • Managing Board and Committee invites, action items, and forward planners.
  • Drafting agendas, minutes templates, and reports for Board and Committee meetings.
  • Coordinating and distributing Board and Committee packs using Diligent.
  • Completing post-meeting tasks, such as updating registers and records.
Meeting Logistics
  • Assisting the Board Executive Liaison with scheduling and organising meetings.
  • Providing day-of support to ensure all meeting logistics are in place.
  • Coordinating travel, calendar bookings, and accommodation for Board members.
  • Processing expenses and handling credit card reconciliations promptly.
Administrative Support
  • Managing diaries, including scheduling for the Head of Company Secretariat.
  • Coordinating Director and Committee Advisor inductions and training sessions.
  • Maintaining statutory records and submitting ASIC lodgments.
  • Ensuring up-to-date content on the website and intranet for the Company Secretariat.
Compliance and Documentation
  • Assisting with Fit and Proper Assessments and maintaining related records.
  • Facilitating document execution processes (e.g., via DocuSign).
  • Responding promptly to auditor, regulatory, and other information requests.
  • Maintaining and updating procedures, checklists, and registers.

Salary: $80,000 - $100,000 per annum, depending on experience.

Flexhive offers a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and organized individual with a passion for executive support, we encourage you to apply for this exciting opportunity.