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Financial Administrator

3 weeks ago

Melbourne, Victoria, Australia beBeeFinance Full time $70,000 - $90,000
Accounting and Lease Administration Role

Job Overview:

We are seeking a skilled Accounting and Lease Administration professional to manage and maintain financial aspects of our commercial leasing arrangements. The successful candidate will ensure accurate financial reporting, verify lease terms, and uphold the conditions of lease agreements.

The ideal candidate will have exceptional communication skills, with the ability to effectively plan, prioritize, and manage a demanding workload. They will exhibit both technical and functional excellence, consistently upholding company values while striving to achieve high standards of sales performance and customer service.

About Our Company:

We are an ever-growing organization looking for dedicated team players to help us keep up the pace. We are a dynamic company with a relaxed culture, welcoming innovative thinkers and rewarding hard work and success.

  • To support the Management Accounting team in completing an accurate and timely month-end close to assist key stakeholders with decision making.
  • To analyse monthly results and liaise with various stakeholders across the business to identify favourable and unfavourable variances against forecast and advise stakeholders on areas for improvement.
  • To assist with preparation of balance sheet reconciliations, including investigation of material reconciling items.
Key Responsibilities:
  • Develop and manage budgeting and financial policies for organisational operations and commercial leases, ensuring compliance with legal standards.
  • Prepare and present financial reports to key stakeholders, including management, landlords, boards, and shareholders.
  • Analyse financial data and conduct audits related to business operations, commercial leases, capital investments, and risk assessments.
  • Review and verify lease terms and payment structures, ensuring accuracy in rent reviews, options, outgoings, and other charges as per lease agreements.
  • Prepare and manage tax filings for the company, advise on tax planning and compliance issues.
  • Examining operating costs of the venues against lease provisions to determine charges are valid and in accordance with legal obligations.
  • Providing assurance about the accuracy of the information contained in financial reports and leases to ensure legal compliance.
  • Assisting in formulating and verifying rent and outgoing budgets, as well as comparing variances year on year.
  • Implement and maintain accounting and internal control systems to safeguard assets, monitor supplier invoices, and ensure accurate reporting across rent and ad-hoc expenses.
  • Ensure the accuracy and reliability of financial statements and reconciliation reports, meeting both organisational and statutory requirements.
  • Assist in the strategic financial planning, including budget creation, forecasting, and analysing variances between financial performance and expectations.
Required Skills and Qualifications:

Requirements:

  • Experience in lease administration software (not necessarily specific type).
  • Ability to review leases, extract critical information regarding division of landlord/tenant responsibilities in terms of repairs and maintenance.
  • The ability to undertake reviews of the portfolio in terms of operating expenses and other ad hoc charges.
  • Resolution of finance queries including reconciliation of accounts.
  • Advanced knowledge of MS Office suite including intermediate Excel.
  • Technical or functional expertise including excellent numeracy skills.
  • Accuracy and attention to detail.
  • Effective organisation and time management skills.
  • Ability and desire to grow with the organisation.
  • Analytical and problem-solving skills.
  • High level of drive, motivation, initiative, and resilience.
  • Strong written and verbal communication skills.
  • Honesty, integrity, and trust.
  • Ability to work in a team.
Education and Experience:

Qualifications:

  • Bachelor's degree majoring in finance.
  • At least 2 years' relevant experience.
  • Studying towards CA or CPA preferred.