Full-Time Part-Time Office Administrator

3 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $68,000 - $89,000
Administrative Assistant

About the Role

We are seeking a dynamic and proactive Administrative Assistant to join our team on a part-time basis. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.

The Public Education Foundation is dedicated to providing life-changing scholarships to young people in public education and enhancing the value and reputation of public schools. Our mission is to help students achieve their full potential and support teaching and learning excellence in the public education system.

Responsibilities:

  • Maintain details in our CRM database
  • Liaise with scholars on scholarship commencement/acquittal surveys
  • Liaise with schools on checking bank/payment details
  • Assist with monthly reconciliation of scholar debit cards
  • Liaise with external partners on scholar spending
  • Communicate with scholars regarding all aspects of their scholarship
  • Maintain timetable of insurance/compliance renewal deadlines
  • Update website content
  • Event support including development and dissemination of invitation lists and printing/framing of certificates
  • Collect, distribute and dispatch mail
  • Book meeting rooms and set up for meetings as required
  • Order stationery
  • Support staff with correspondence and filing as required

Requirements:

  • Be proactive and dynamic with good judgment, discretion and interpersonal skills
  • Have experience in an office environment
  • Be capable of working in a small team and flexible enough to take on a variety of tasks as the need arises
  • Capable of learning web management skills and CRM database management
  • Knowledge of graphics, layout and design is desirable
  • Have experience in working with online platforms/portals
  • Accuracy and attention to detail
  • Possess the discretion to manage confidential data
  • Be able to work independently
  • Be able to represent us to external stakeholders in a professional manner
  • Be highly organised and motivated, and work well in a team
  • Be passionate about public education, and about helping students in public education to achieve their full potential

To apply, please send a CV with maximum of three (3) pages addressing the role requirements and essential criteria, and a cover letter.

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