Senior Contracts and Operations Coordinator

1 week ago

Proserpine, Australia Main Engineering Pty Ltd Full time

Main Engineering Pty Ltd is a leading engineering workshop in the Whitsundays, QLD, renowned for delivering high-quality workmanship with a personalized approach to service. Our commitment to excellence has earned us a reputation as the largest engineering workshop in the region.

**Job Overview:**

We are seeking an experienced Contract Administrator to join our team. As a skilled professional, you will be responsible for managing contracts, serving as a Systems Master User, and optimizing operations to ensure efficient contract management.

**Responsibilities:**

The successful candidate will be responsible for:

  • Drafting, reviewing, and managing contracts for manufacturing projects, ensuring compliance with legal and project-specific requirements;
  • Coordinating contract negotiations between clients, suppliers, and internal teams;
  • Maintaining accurate and up-to-date contract documentation, including amendments and approvals;
  • Collaborating with project managers, engineers, and finance teams to align contract administration with operational needs;
  • Ensuring compliance with Australian industry standards and regulations;
  • Staying up-to-date with legislative changes and coordinating with necessary organizations for further information;
  • Monitoring and reacting actively to progress or delay of work orders;
  • Preparing Sales and Purchase contracts;
  • Analyzing potential risks involved with specific contract terms and liaising with management;
  • Implementing and maintaining effective digital filing management systems for all contractual documents;
  • Working closely with the Director in managing contracts and negotiating and renegotiating contractual arrangements;
  • Maintaining a system for storing all contract documentation and generating renewal reminders;
  • Acting as the principal point of contact for all external suppliers, contractors, and contractual employees;
  • Managing client communications by promptly responding to emails and calls, addressing administrative matters, and handling compliments and complaints with tact and professionalism;
  • Supporting the finance manager/accountant with audit and review of monthly payments assessing payments against agreed contractual rates by managing associated paperwork to payroll/timesheets (including weekly/monthly yearly reports) in a timely and diligent manner;
  • Utilizing contract administration skills to create, review, and negotiate contracts for both individual and institutional clients in compliance with legal and regulatory requirements;
  • Responding to all office queries and processing accordingly in a timely and efficient manner, maintaining full customer satisfaction at all times.

**Why Join Main Engineering:**

We offer a supportive team environment with opportunities for career development, the chance to work on diverse range of projects across various industries, and the opportunity to be part of a leading engineering workshop with a reputation for quality and personalized service.

**Salary:** $74,000 per annum plus superannuation.

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