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Business Operations Coordinator

1 month ago

Melbourne, Victoria, Australia Xero Full time
Job Summary

Xero is a leading cloud-based accounting software company that empowers small businesses and their advisors to grow and thrive. As a Business Support Coordinator, you will play a critical role in ensuring the smooth operation of our Executive General Managers and Senior Leaders. This is an exciting opportunity to join a dynamic team and contribute to the success of our business.

Key Responsibilities
  • Provide exceptional administrative support to senior leaders, including diary management, scheduling office meetings, expense claims, and end-to-end travel management.
  • Work closely with Executive Assistants to coordinate the annual events calendar and provide assistance when necessary.
  • Develop and maintain good working relationships within the group you support and the wider organisation.
  • Support the Leadership Team by providing organisational event support, including the setup and coordination of project meetings, workshops, and events.
  • Provide onboarding support for new employees.
  • Act as an internal liaison between the Leadership team and other parts of the business to coordinate diaries, manage events, and resource planning.

Requirements
  • Significant experience supporting Senior Executives in an administrative capacity.
  • Experience in building and maintaining excellent working relationships with people at all levels of the organisation.
  • Experience driving project and/or process change and improvement initiatives from concept through to delivery.
  • Ability to work collaboratively across a global business, showing confidence working with multiple time zones.
  • Highly organised, action-oriented, and detail-focused.
  • Competent at managing and facilitating business-critical issues, prioritising conflicting needs proactively and with follow-through.
  • Excellent communication skills.
  • Good practical process management skills, including documentation and continuous quality improvement disciplines.

Why Xero?
Xero offers a range of benefits, including generous paid leave, dedicated paid leave for physical and mental wellbeing, an Employee Assistance Program, health insurance, life insurance, and income protection. We value diversity and inclusion and strive to create a workplace that is welcoming and supportive of all employees. If you are passionate about delivering exceptional administrative support and contributing to the success of a dynamic team, we encourage you to apply for this exciting opportunity.