Business Operations Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeOffice Full time $110,000 - $120,000

Job Overview:

Executive Support and Office Operations Professional

We are seeking a highly skilled and experienced Executive Support and Office Operations professional to join our team in Sydney. This is a unique opportunity to step into a dual role - part Executive Business Partner to the Managing Director and part Office Manager / Workplace Coordinator shaping the culture of our office.

The ideal candidate will be responsible for providing high-level EA support to the Managing Director, including diary management, travel arrangements, expenses, and meeting preparation. They will also act as a strategic partner, ensuring the MD's priorities are aligned with business goals.

  • Provide EA support to the Managing Director, including diary management, travel arrangements, expenses, and meeting preparation.
  • Act as a strategic partner, ensuring the MD's priorities are aligned with business goals.
  • Oversee office operations, including safety, compliance, repairs, vendors, catering, and facilities.
  • Plan team-building activities that foster collaboration and a positive work environment.
  • Coordinate budgets, prepare presentations, draft communications, and manage purchase orders.
  • Partner with internal teams (Finance, People, Legal, Talent, Comms) to ensure seamless execution of tasks.
  • Build and maintain strong external relationships with vendors, stakeholders, and partners.

Required Skills and Qualifications:

  • Proven experience as a PA/EA or Office Manager in a fast-paced environment.
  • Strong organisational and problem-solving skills, with excellent written and verbal communication skills.
  • Ability to juggle competing priorities and work effectively in a team environment.
  • Proficiency in Google Suite, Keynote, Excel, and collaboration tools.

Benefits:

  • A competitive salary estimated to be between $110,000 and $120,000 per annum.
  • Superannuation benefits.

Others:

Must be able to work 5 days onsite in our office in Sydney CBD.

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