Lease Administration Specialist

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Description:

Mirvac seeks to empower its employees with a unique blend of skills and expertise. As part of our team, you will play a pivotal role in managing the lease administration process.

The primary responsibility of this position involves reviewing offer documents, facilitating approval procurements, and executing leases while maintaining collaborative relationships with internal and external stakeholders.

Key areas of focus include:

  • Preparing accurate Heads of Agreement (HOA) according to designated timelines and agreed terms.
  • Managing HOA processes from acceptance of Broad Terms, ensuring timely issuance of documentation and accurate entry into nominated systems.
  • Preparing Disclosure Statements and issuing them to tenants' operators as per Retail Leases Act requirements.
  • Issuing Holdover and Vacate Notices following directives from Leasing Executives for content.
  • Reviewing signed HOA, preparing Lease Abstracts, and submitting them for approval by internal and external stakeholders.
  • Engaging with panel lawyers to administer lease documentation and minimizing turnaround time.
  • Ensuring lease documentation is prepared and negotiated in accordance with company policies and procedures.
  • Reviewing and issuing Disclosure Statements to retailers.
  • Effectively managing timely returns of all leases and associated documentation prior to retailer trade dates.
  • Providing retail legislative advice to asset and leasing teams on lease interpretation and compliance with the Retail Leases Act under consultation with panel lawyers.
  • Contributing to process improvements, legal precedents, and template documentations.
  • Assisting with Due Diligence discovery and collating notices for Centre teams.
  • Issuing weekly lease administration reports detailing current lease matter status.
Requirements:

To excel in this role, you must possess relevant tertiary qualifications and an in-depth understanding of legislation and policy standards related to the Retail Leases Act.

Essential qualities include:

  • Proactivity and motivation.
  • Problem-solving skills.
  • Ability to enhance system and procedural efficiency.
  • Exceptional communication skills.
  • A proven track record of leading high-performing teams.
Benefits:

Mirvac offers a dynamic work environment that fosters growth and development. Key benefits include:

  • Leadership and Professional Development Programs.
  • Diverse workforce with representation from over 25 ethnicities and 33 languages spoken.
  • Discounts across health, wellness, lifestyle, motor vehicle, travel, and technology services.
  • Rewarded with $1000 Mirvac Securities annually.
Other Opportunities:

Mirvac values diversity and inclusivity in its workplace. With a strong commitment to employee satisfaction, we strive to provide a supportive and inclusive environment that encourages collaboration and growth.

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