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Administrative Support Coordinator

2 weeks ago

Sydney, New South Wales, Australia CMW Geosciences Full time

CMW Geosciences is a leading trans-Tasman geotechnical consultancy with 22 offices and over 300 employees across Australia and New Zealand.

The company has maintained year-on-year growth since its establishment in 2012, and the Sydney office is seeking an Administration / Project Management Assistant to support the project managers and field staff.

This role would be suitable for someone looking for an entry-level administration position. No prior experience is required; however, we are looking for someone who is organized, proactive, and personable.

About the Role

This Administration / Project Management Assistant will provide administrative support to the project managers and field staff. The successful candidate will be responsible for:

  • Formatting documents using MS Office applications.
  • Booking travel arrangements and tracking.
  • Performing photocopying, scanning, and binding tasks on behalf of the geotechnical team.
  • Assisting with sub-contractor coordination and management, including tracking purchase orders.
  • Monitoring project deliverables against schedules.
  • Supporting the completion of project-related health, safety, and quality documentation.
  • Maintaining CMW NSW vehicles, including organizing registrations, repairs, and services.
  • Providing administrative support to the Sydney Administration/Accounts Officer, the Sydney Manager, the NSW General Manager, and the team leaders when required.
  • Assisting with HSE auditing and coordinating office events and meetings.
  • Minute taking for the management and technical team.