Operations Coordinator

2 days ago

Perth, Western Australia Contract Resources Pty Ltd Full time
About Contract Resources Pty Ltd

We are a leading provider of specialised industrial and mechanical services to refineries, petrochemical plants, and industrial plants.

Role Overview

This is a permanent full-time opportunity based in Jandakot, WA. We are seeking an experienced Operations Coordinator to join our team to support Oil & Gas projects across the Western Region.

Job Description
  • Key Responsibilities:
  • Set up contracts and jobs in electronic systems for timely invoicing, cost monitoring, and control.
  • Daily data entry of Labour hours, Equipment data using in-house systems and Client Systems.
  • Coordinate client timesheet submission, seek approval of timesheets.
  • Monitor and liaise with Project Managers to ensure invoicing meets monthly deadlines.
  • Run project costs reports prior to preparation of final invoices.
  • Review and submit invoices, submit Project Progress Claims as required.
  • Raise purchase orders as needed and undertake end-of-month reconciliations.
  • Assist workforce planning with ticketing and distribution of travel itineraries.
  • Place material and consumable orders to assist workshops during high-activity periods.
  • Assist with payroll entry as required.
  • Prepare monthly KPI reports per contract and daily/weekly reports as needed for projects.
  • Preparation and maintenance of performance dashboards for key metrics including man hours and HSE performance.
  • Maintain document registers for key project and/or client-specific documents, establish document management protocols for effective tracking and storage of project documents.
Requirements
  • Qualifications and Experience:
  • A minimum of 2 years' experience working within an office/administrative environment.
  • High degree of experience with Microsoft Excel and strong data entry skills.
  • Experience working in the Construction/Mining/Oil & Gas industry is advantageous but not essential.
  • Experience liaising with internal and external customers.
  • Strong attention to detail, ability to work in a high-volume/fast-paced environment, and multitasking.
  • Ability to maintain confidentiality.
  • Confidence to offer system improvements/suggestions.
  • Strong organisational skills with the ability to prioritise workload to meet deadlines.
  • Experience of office/administration processes with the ability to learn and improve procedures.
  • Ability to communicate effectively and influence others.
  • High level of analytical and computing skills.
Benefits

We offer a great work-life balance, a sociable, fun, and collaborative working environment. Opportunities to upskill and further progress your career with training and development opportunities available, including those specific to the industry and sector.

Salary

$85,000 - $95,000 per annum depending on experience.

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