Executive Event Organizer

1 week ago

Sydney, New South Wales, Australia beBeeEvent Full time $55,000 - $85,000
About The Event Role

This role is pivotal in shaping the success of our Banquets team. As an experienced coordinator, you will be highly organized and detail-oriented with a proven track record of successfully coordinating and executing flawless corporate events and wedding events.

Key Responsibilities:
  • Coordinate all aspects of events including planning, logistics, setup, execution, and post-event evaluation.
  • Liaise with clients to determine their needs, budget, and expectations.
  • Assist with venue selection, catering, audiovisual, entertainment, and transportation arrangements.
  • Manage event budgets and timelines to ensure cost-effectiveness and timely delivery.
  • Prepare event proposals, floor plans, production schedules, and BEO.
  • Oversee event setup and breakdown, ensuring all elements meet brand and safety standards.
  • Manage vendor relationships, contracts, and service delivery on the day.
  • Maintain accurate records of event-related documents and expenditures.
  • Collect and analyze post-event feedback to improve future events.
What We Are Looking For:
  • Previous experience in event planning or coordination (1 year preferred).
  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to multitask under pressure.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office and event management software (e.g., Eventbrite, DEPHI5, or similar).
  • Ability to work flexible hours, including evenings and weekends, as required.
  • Qualification in Event Management, or related field is advantageous.
Benefits:
  • Complimentary meal on site every day.
  • Discounted parking and other transport options.
  • Up to 30% discounts across award-winning restaurants and accommodation.
  • Career development, training, and courses via The Star Academy - limitless career opportunities.
  • Supportive leadership team.
  • Paid Parental leave from Day 1, Secondary Carer's leave also on offer.
  • Opportunity to work with elite professionals and assets.
About You:

As an Events Coordinator, you will be expected to build strong relationships with clients, vendors, and internal teams, ensuring seamless collaboration throughout the event planning process.

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