Administrative Support Specialist
1 week ago
**Job Title:**
An Administration Assistant / Receptionist is responsible for a diversity of administrative, clerical and operational duties.
This role involves providing administrative support to various departments and customers. The ideal candidate will possess excellent communication skills, be flexible and adaptable, and have the ability to work effectively in a team environment.
Responsibilities include:
- Opening, closing and maintaining work orders for all departments
- Assisting with logging and correcting working hours for the fleet
- Supporting schedule maintenance and service requirements
- Creating and archiving transport fleet maintenance work orders
- Processing bulk fuel data and managing fuel cards
- Maintaining equipment, vehicles and machinery maintenance plans
- Pronto database management and data entry
- Reception coverage for head office and other divisions as required
- Other administrative tasks including filing, word processing, travel bookings and ad hoc duties
- Payroll data entry for staff and processing time sheets
Required Skills and Qualifications:
- Year 12 graduate or relevant work experience in customer service, administration or similar fields
- Strong verbal and written communication skills
- Flexibility, adaptability and versatility in handling changing work requirements
- High level of word processing proficiency and Microsoft Office Suite 2010 skills
- Strong time management and prioritization skills
- Professional presentation and personal appearance
- Integrity, initiative and attention to detail
- Friendly personality and positive attitude
- Commitment to safe work practices
- Interpersonal skills and ability to work in a team environment
Benefits:
A competitive remuneration package, including salary and superannuation, awaits the successful applicant. Additionally, they can expect:
- Medium and long-term career development opportunities
- Discounts on various products and services
- Peer support program and Employee Assistance Program (EAP)
- Strong safety culture
- Valued contribution to results, insight and feedback
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