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Senior Executive Support and Project Coordinator

2 months ago

Banyule, Australia La Trobe University Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant and Project Coordinator to provide high-level administrative support to the Deputy Vice-Chancellor Future Growth (DVC FG) at La Trobe University.

Key Responsibilities
  • Provide exceptional diary management, organisation, and travel booking services for the DVC FG and other senior executives.
  • Prepare and distribute high-quality reports, briefings, presentations, correspondence, and materials on behalf of the DVC FG and executive team.
  • Coordinate and manage meetings, agendas, minutes, and action items for Committees and Working Groups, ensuring effective liaison with all parties.
  • Support the DVC FG in preparing for meetings and visits with internal and external stakeholders, ensuring seamless communication and coordination.
  • Implement specific project activities, including developing documentation, briefing papers, and facilitating/administering working groups, to support the timely achievement of program/project milestones and tasks.
Requirements
  • Previous experience as an Executive Assistant in a large complex organisation, preferably in a higher education environment.
  • Excellent administrative, technical, and organisational skills, with the ability to work quickly and effectively under pressure to deadlines.
  • High-level attention to detail and time management skills to set priorities, meet deadlines, and manage concurrent projects.
  • Ability to work independently with minimum supervision, show initiative, and work productively as part of a team, taking responsibility for outcomes.
  • Highly effective interpersonal skills, including the ability to interact constructively and collaboratively with people at different levels of seniority.
  • High-level proofreading, editing, and grammatical skills to support communications on behalf of the DVC FG office.
Desirable
  • Prior experience working in a higher education environment would be highly desirable.
What We Offer
  • 17% employer contributed superannuation
  • On-site child care facilities
  • Flexible work arrangements
  • Discounts for staff and their family members to study a range of La Trobe courses