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Executive Assistant to General Manager

2 months ago

Council of the City of Ryde, Australia F. Hoffmann-La Roche Gruppe Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our General Manager and other senior leaders. As a key member of our team, you will be responsible for coordinating meetings, events, and travel arrangements, as well as providing exceptional customer service to our stakeholders.

Key Responsibilities
  • Meeting and Event Coordination
    • Coordinate regular meetings, including weekly stand-up meetings and monthly town hall meetings.
    • Prepare agendas, slides, and speakers for meetings.
    • Record and prepare meeting minutes.
  • Travel Arrangements
    • Coordinate international and domestic travel for senior leaders.
    • Manage travel policy and relationships with external travel management companies.
    • Coordinate and administer international travel bookings for external parties.
  • Administrative Support
    • Provide administrative support to senior leaders, including preparing presentations and reports.
    • Manage and forward general inquiries to relevant stakeholders.
  • Policy Compliance
    • Ensure compliance with all company policies and procedures.
    • Ensure compliance with safety, health, and environmental policies and procedures.
Requirements
  • 5 years or equivalent of professional experience as an Executive Assistant supporting senior leadership members.
  • Ability to maintain confidentiality and deal with sensitive information.
  • Experience in planning and coordinating meetings, conferences, and social events.
  • Experience in travel arrangements and large-scale event coordination a plus.
  • Exceptional attention to detail.
  • Outstanding communication skills, both written and verbal.
  • Flexibility, adaptability, and effective time and task management skills.
  • Advanced computer skills, particularly in Google suite.
  • Experience in MS Office and other programs a plus.
About Us

F. Hoffmann-La Roche Gruppe is a leading research-focused healthcare group with over 100,000 employees across 100 countries. We are committed to providing an inclusive, safe, secure, and healthy workplace, and to minimizing any impacts to our employees, customers, and the community.

We welcome applications from all people and encourage you to advise of any individual circumstances that may require consideration.